Vehicle Inventory & Title Specialist
Wausau, WI
Full Time
Kocourek Ford is looking for a Vehicle Inventory &Title Specialist. The Vehicle Inventory & Title Specialist will be responsible for managing all aspects of vehicle title and registration paperwork. This includes ensuring that all documentation is completed correctly and in a timely manner, working with state agencies, and assisting customers with title-related questions.
Responsibilities but not limited to the following:
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Process and prepare vehicle titles and registration paperwork for both new and used vehicles.
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Verify accuracy of all vehicle documents, including sales contracts and title transfers.
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Ensure compliance with state and federal regulations regarding title processing.
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Maintain an organized system for tracking titles and registration documents.
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Reviews documents for accuracy, completeness, and proper approval
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Work closely with the sales and finance teams to ensure smooth transactions.
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Handle title and registration issues and resolve any discrepancies.
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Ensures all inventory is posted to the general ledger timely, accurately and within company guidelines
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Ensures all auction sales are posted to the general ledger timely and within company guidelines
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Record Retention – ensures various dealership documents and records are scanned into document management software
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Process and distribute all paperwork on each retail deal along with preparing all contracts for funding and send to proper lending institutions.
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Deal Paperwork Compliance
Other Duties
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Maintain a clean and organized office environment
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Other duties as assigned by Accounting Manager
Performance Measurement/Expectations
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Adhere to schedules and deadlines
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Thoroughness, accuracy and timeliness in completing essential duties
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Shares Kocourek’s Core Values
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Strong attention to detail and sense of urgency
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
No experience required but dealership experience a plus. Must have excellent organizational skills along with clear written and oral communication skills. Highly proficient with Microsoft Excel and other Microsoft programs. Ability to navigate around computer programs with efficiency.
Physical Demand
While performing the duties of this job, the team member is regularly required to talk or hear. The team member frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products or supplies, up to 20 pounds.
Work Environment
Typical non-smoking office environment. Position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets and fax machines.
Hours: Monday – Friday 8:30 a.m. – 5:00 p.m.
Kocourek Automotive is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex, national origin, age, disability, or any other basis prohibited by federal, state, or local law.
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