Catering Sales Administrative Assistant

The Catering Sales Administrator provides essential administrative and organizational support to the Catering Sales/Events Manager.  This roll assists with coordination events, managing client communications, preparing proposals and contracts, and ensuring accurate documentation throughout the sales and event life cycle.  The Catering Sales Admin acts as a liaison between The Event Manger, clients and operations to help deliver seamless hit-quality events while supporting revenue and customer satisfaction.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k)
• Free Associate Parking
• Free Meals while on the job
• 25% Discount in Resort Outlets
• Hotel Discounts with OPL
• Friends and Family Discount

Responsibilities:

• Contact clients to answer inquiries or obtain missing information
• Maintain and update sales and customer records
• Distribute leads and maintain lead log
• Type all correspondence pertaining to sales & catering such as proposals, emails, turnovers and customer correspondence
• Performs catering support duties and aids in managing accounts to achieve highest guest satisfaction
• Communicate important feedback from customers internally
• Handles the distribution of arrangements for VIP clients, including upgrades, delivery of amenity and note card and coordinating with other departments
• Performs miscellaneous routine administrative functions to assist the catering department in daily work flow including, but not limited to, work processing, pricing updates, ordering and maintaining sales materials supplies, etc
• Prepare letters, memos, and other documents using word processing, spreadsheet, and database software
• Assist with the organization of projects and other duties.
• Handle incoming and outgoing mail, including check logs
• Printing daily reports and compiling weekly, monthly and annual reports when required
• Ensures that catering collateral is always available at Front Desk and Catering Office
• Create and maintain filing and organization systems for records, reports, documents, etc
• Maintain high standards of personal appearance and grooming in compliance with Opal Sands Resort standards
• Maintain regular timely attendance (Monday – Friday with 40 hour work week) in compliance with Opal Sands Resort standards

Qualifications:

• Ambitious and dedicated team member with excellent organizational skills and keen attention to detail
• Supportive and reliable team member
• General office and administrative skills to assist in the processing of departmental work flow
• Excellent verbal and written communication skills for interaction with a variety of people inside and outside of organization
• Ability to access and accurately input information into a computer and software systems
• Professional phone skills to effectively communicate to clients
• Proficient in Outlook and Microsoft Office to include Word, Excel and PowerPoint
• Proficient in Opera and Salesforce (not required but a plus)

The company also conducts post-offer employment verification, motor vehicle, and criminal background checks. 

We are an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law.