Product Information & Image Coordinator

Who This Role Is For 

This role is ideal for someone who: 

• Enjoys structured systems and clean process ownership
• Thrives in detail-heavy, deadline-driven environments
• Can toggle between visual evaluation and data analysis seamlessly
• Wants to grow within product development and strategic operations 

Core Responsibilities 

Daily Operations: Memo Replenishment 

• Ownership of all tasks performed by Product Development within the memo replenishment process.
• Collaborate with the Sample Planner and Warehouse teams to maintain and update the memoreplenishment tracking spreadsheet.
• Review and approve/reject CFAs to ensure stock roll alignment with control samples.
• Flag all discrepancies/concerns that arise during replenishment process to review promptly with VP Hospitality Sales + Product Strategy.
• Issue purchase orders in D365 to the sample maker for memo replenishment items.

Analytical & Reporting Support (Monthly / As Needed) 

• Review reporting related to discontinued item processes 
• Prepare concise summaries and recommendations for VP Hospitality Sales + Product Strategy
• Run and analyze Salesforce reports to support product development decisions
• As the role progresses: manage and organize quarterly supplier reports from Salesforce for leadership review and supplier distribution 

Memo Bin Creation (1–3x per month as needed) 

• Pull and organize in-line collection samples to create curated library bins for design firm clients
• Order required memos from internal systems
• Organize samples by color and category within provided bins
• Manage deadlines on these projects ranging from 3 days to 2 weeks 

Website Photography 

• Capture professional flat-lay and editorial-style photography for website use.
• Edit and prepare imagery in Photoshop 
• Upload photos ahead of required release date deadlines
• Previous experience required  

Core Qualifications 

• Bachelor’s Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.
• Strong innate ability to accurately evaluate CFAs (Fabric Approvals) and fabric quality against control samples
• Exceptional attention to detail and process discipline
• Highly organized with strong follow-through and deadline accountability
• Analytical mindset with comfort interpreting and summarizing data
• Proficiency in Microsoft Office required; strong working knowledge of systems such as D365, Salesforce (SFDC), and PowerBI are a plus.
• Professional photography experience (DSLR or equivalent) and Adobe Photoshop a plus.  

Physical Demands and Work Environment 

• Frequently required to stand.
• Frequently required to walk.
• Frequently required to sit. 
• Frequently required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel or crawl.
• Continually required to talk or hear.
• Occasionally work near moving mechanical parts.
• While performing the duties of this job, the noise level in the work environment is usually moderate.
• The employee must occasionally lift and /or move more than 30 pounds.
• Specific vision abilities required by this job includes close vision; distance vision; color vision; peripheral vision; depth perception and ability to adjust focus. 

EEO Statement