Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST 

WINSTON WATER COOLER MANAGEMENT 

Location: Dallas, TX (Onsite – Admin Office) 
Schedule: Full-Time  

ABOUT THE ROLE 

We’re looking for a dependable, detail-oriented Accounts Payable Specialist to support our AP team in a high-volume, multi-branch environment. This role is responsible for accurate and timely invoice processing, vendor communication, and supporting the overall flow of Accounts Payable. It’s a hands-on position where consistency, organization, and follow-through matter. This position is based onsite in our Dallas admin center and works closely with the broader finance and operations teams. 

WHAT YOU’LL DO 

• Process high-volume vendor invoices accurately and on time 

• Match invoices to purchase orders and receiving documents 

• Ensure proper coding and approval workflows are followed 

• Assist with weekly check runs, ACH, and wire payments 

• Communicate with vendors and resolve discrepancies 

• Set up new vendors and maintain accurate vendor records 

• Support month-end close activities 

• Identify errors or inefficiencies and help improve processes 

• Maintain organized, accurate AP documentation 

WHAT WE’RE LOOKING FOR 

• 4+ years of Accounts Payable experience (high-volume environment preferred) 

• Strong attention to detail and ability to stay organized under volume 

• Ability to manage multiple priorities and meet deadlines 

• Proficiency in Excel and accounting/ERP systems 

• Epicor or similar ERP experience is a plus 

• Clear communication and team-oriented mindset 

WHAT SUCCESS LOOKS LIKE 

• Accurate, timely invoice processing 

• Strong organization and minimal errors 

• Reliable follow-through on vendor and internal requests 

• Consistent support of team and department goals 

WHY WINSTON WATER COOLER 

• Stable, growing company 

• Team-oriented environment with clear expectations 

• Opportunity to contribute to process improvements 

• Leadership focused on improving systems and efficiency