Senior Accounting Manager

Dallas, TX  |    Hybrid  |    Compensation: Starting at $150,000+ DOE + Benefits 

ABOUT THE ROLE 

Winston Water Cooler is seeking a highly experienced and detail-oriented Comptroller to lead the accounting and financial reporting functions of our Shared Service Center.  

This role is responsible for ensuring the financial integrity of a complex, multi-entity structure supporting 70+ branch locations. The Comptroller will serve as the primary owner of accounting accuracy, internal controls, and cash management, with a strong emphasis on operational accounting, ERP-level visibility, and disciplined financial processes. 

This is not a passive reporting role. The ideal candidate is a proactive operator who can dive into transactional detail, strengthen controls, and support the company’s continued growth and banking strategy. 

KEY RESPONSIBILITIES 

Financial Reporting & Close 

• Own the month-end, quarter-end, and year-end close process for 70+ branch locations, ensuring timely and accurate financial statements. 

• Prepare consolidated financial reporting packages, including variance analysis and executive-level insights  

• Maintain and enforce accounting policies in accordance with GAAP  

• Ensure financial data reflects operational reality across all branches and entities 

Financial Controls & Risk Management 

• Design, implement, and enforce a robust internal control environment across all accounting functions  

• Establish and maintain segregation of duties, dual-approval workflows, and authority thresholds  

• Oversee high-risk areas including:  

• Vendor setup and maintenance  

• Payment approvals (ACH, wires, checks)  

• Intercompany transactions and allocations  

• Proactively identify and mitigate financial, operational, and fraud-related risks 

Accounts Payable & Receivable Oversight (Controls & Governance) 

• Establish and enforce financial controls, policies, and procedures governing A/P and A/R activities across the Shared Service Center  

• Provide oversight of payment integrity, including review and approval of exception-based or high-dollar disbursements  

• Ensure proper segregation of duties, dual-approval workflows, and compliance with established authority thresholds  

• Monitor execution quality, aging, and exception trends, escalating issues and driving resolution in partnership with the VP of Operations  

• Partner with the VP of Operations to improve processes, strengthen working capital performance, and ensure alignment between operational execution and financial accuracy  

• Maintain ultimate accountability for the accuracy of A/P and A/R financial reporting and related balance sheet integrity  

Treasury, Banking & ABL Management 

• Maintain daily visibility into cash position and liquidity across all entities 

• Oversee and support management of the company’s asset-based lending (ABL) facility, including: 

• Borrowing base reporting 

• Collateral accuracy (A/R and inventory) 

• Availability tracking and compliance 

• Partner with executive leadership on cash forecasting, borrowing decisions, and capital planning 

• Support banking relationships and ensure alignment with lender expectations 

ERP & Transaction-Level Accounting Integrity 

• Develop deep expertise in Epicor Eclipse and serve as the internal authority on transactional accounting flows  

• Ensure accuracy of key operational accounting areas, including:  

• Inventory and cost of goods sold  

• Vendor rebates and credit memo processes  

• Intercompany charges (admin fees, interest, payroll allocations)  

• Lead detailed reconciliation efforts that tie operational activity to financial results  

• Identify and resolve system or process-driven discrepancies at the source 

Audit, Compliance & Process Improvement 

• Coordinate with external auditors and support audit processes with accurate documentation and reconciliations  

• Ensure readiness for financial, tax, and lender-related audits  

• Identify inefficiencies and lead initiatives to improve accounting workflows, reporting, and system utilization 

Intercompany & Multi-Entity Accounting 

• Oversee accounting across 70+ entities, ensuring consistency, accuracy, and proper consolidation  

• Manage intercompany transactions, eliminations, and reconciliations  

• Ensure alignment between entity-level financials and consolidated reporting  

• Support organizational and ownership structure changes with accurate financial treatment  

Shared Services Leadership 

• Lead and develop the accounting team within the Shared Services environment 

• Establish scalable processes and standardized workflows to support all branch locations 

• Partner closely with the VP of Operations while maintaining independent ownership of financial controls and accounting integrity 

• Drive accountability, performance, and continuous improvement across the team 

Transition & Knowledge Transfer 

• Lead structured transition efforts from the outgoing Comptroller  

• Document key processes, relationships, and institutional knowledge  

• Stabilize and enhance accounting operations during and after the transition 

QUALIFICATIONS 

Required 

• Bachelor's degree in Accounting, Finance, or a related field; CPA preferred. 

• 8–12+ years of progressive accounting experience, including a minimum of 3–5 years in a senior accounting or Comptroller-level role. 

• Demonstrated experience managing accounting operations for a multi-location, multi-state business (50+ locations preferred). 

• Strong working knowledge of multi-state sales tax law, nexus analysis, and exemption certificate management. 

• Strong working knowledge of GAAP, financial reporting, and internal controls 

• Proficiency with ERP systems (Epicor Eclipse strongly preferred). 

• Expertise in GAAP, financial statement preparation, and internal controls. 

• Demonstrated ability to operate both strategically and tactically within accounting functions 

• Strong proficiency in Microsoft Excel and other Microsoft Office tools. 

Preferred 

• Experience in distribution, water services, or a field-services business model. 

• Familiarity with asset-based lending (ABL) structures and reporting requirements  

• Experience with intercompany accounting and consolidated financial statements  

• Background in shared services or centralized accounting models 

CORE COMPETENCIES 

• Technical Accounting Acumen: Deep expertise in GAAP, financial reporting, and multi-entity accounting with strong attention to detail. 

• Leadership & Team Development: Ability to lead a Shared Service Center accounting team with clarity, accountability, and a coaching mindset. 

• Cross-Functional Collaboration: Skilled at partnering with branch operations, IT, and executive leadership to align financial and operational goals. 

• Process & Systems Orientation: Proactive in driving workflow improvements, ERP optimization, and scalable accounting infrastructure. 

• Communication & Influence: Able to distill complex financial information for non-financial audiences and build trust with branch-level partners. 

• Adaptability & Transition Management: Comfortable taking ownership through a leadership transition, quickly building institutional knowledge and relationships. 

WHY WINSTON WATER COOLER 

• Leadership Impact:  Step into a visible, mission-critical role that shapes the financial foundation for 70+ locations across the country. 

• Collaborative Culture:  Join a team where finance and operations work hand-in-hand to support branch partners and drive business results. 

• Growth & Stability:  Be part of a growing distribution business with a long track record of operational success. 

• Hybrid Flexibility:  Enjoy the benefits of a shared service center environment with hybrid work flexibility. 

• Comprehensive Benefits:  Competitive compensation, health, dental, vision, 401(k), and PTO. 

Winston Water Cooler is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.