Office Manager

Department: Administration
Schedule: Mon–Fri, 8:00 a.m.–4:30 p.m., some weekends & holidays
Pay: $25 - $27, Depending on Qualifications (DOQ)
Reports To: Administrator & Managing Partner

About Weatherly Inn

Weatherly Inn is a family-owned senior living community known for excellence in memory care and resident-centered support. We work closely with families to provide compassionate, high-quality care in a warm, professional environment.

Benefits (Full-Time, 30+ hours/week)

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Flexible Spending Account (FSA)
• Paid time off (PTO)

Position Overview

The Office Manager oversees front desk operations, IT, payroll, bookkeeping, and staff benefits. This role requires organization, leadership, and the ability to manage multiple tasks independently in a fast-paced senior living environment.

Key Responsibilities

• Supervise front desk staff and manage daily operations

• Oversee IT, network, and communications systems

• Process payroll and assist with in-house bookkeeping, reporting irregularities to Administrator

• Maintain accurate census and resident records

• Manage staff benefits, including medical, dental, 401k, PTO, and holidays

• Report needed repairs, unsafe conditions, or workplace incidents

• Perform other duties as assigned

Qualifications

• High school diploma or GED required; College degree preferred (Accounting/Management)

• 3+ years of office management or administrative experience

• WA State Driver’s License required

• Proficient in MS Word, Excel, ADP payroll, and general computer/network systems

• Strong multitasking, communication, leadership, and organizational skills

Physical Requirements

• Lift up to 25 lbs; push 250 lb carts or residents as needed

• Sit, stand, walk, bend, squat, and perform repetitive arm/hand motions

We maintain a strong policy of Equal Employment Opportunity for all associates. We hire, train, promote, and compensate associates based on personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability, or citizenship, as well as other classifications protected by applicable federal, state, or local laws.