Sourcing Associate - Talent Acquisition

Our mission at Watermark Retirement Communities is to create extraordinary and innovative communities where people thrive. For Watermark, community includes more than just the wonderful residents we serve on a daily basis. It also includes our dedicated team of professionals who bring our mission to life. We are excited you are considering joining our team. At Watermark we believe a new era of Senior Living starts with you! We have been a leader in senior housing for over 30 years, but we are not content to rest on our reputation. As a Watermark associate, you will have the opportunity to deploy your talents to their fullest as we drive the next 30 years of innovation in the senior housing industry.

As the Sourcing Associate, you would report directly to the Director of Recruitment (working in a 100% remotely) and would be responsible for proactively identifying, engaging, and qualifying candidates for a variety of openings across WRC roles, Executive Director positions, and select community-based roles. This position partners closely with the Director of Recruiting and hiring leaders to build diverse pipelines, conduct initial phone screens, and deliver a high-quality candidate experience from first outreach through hand-off to the appropriate team member (Hiring manager, Director of Recruitment, VP of Human Resources, etc).

Key Responsibilities

• Develop and execute sourcing strategies for assigned requisitions, including various corporate roles, Executive Director positions, and select community roles.
• Identify and engage talent through databases/ATS, LinkedIn, Indeed and other sourcing tools, referrals, networking, and community-based outreach.
• Build and maintain talent pipelines; track prospects and follow up appropriately to convert interest into applicants.
• Conduct structured phone screens to assess qualifications, motivation, work authorization (as applicable), compensation alignment (as applicable), and role fit for both sourced candidates and active new applicants.
• Present qualified candidates to Director of Recruitment or designated hiring team member with clear notes and recommendations; coordinate timely hand-offs.
• Schedule interviews; ensure a responsive, respectful candidate experience.
• Maintain accurate, compliant documentation in the ATS/CRM, including outreach, screen notes, dispositions, and pipeline activity.
• Support job posting refreshes and basic market research (e.g., talent pool availability, competitive insights) to inform sourcing plans.
• Track and report weekly activity and outcomes (e.g., outreach volume, response rates, screens completed, qualified submissions).
• Other duties as assigned to support recruiting operations and hiring priorities.

Qualifications

• 2+ years of experience in talent sourcing, recruiting coordination, or full-cycle recruiting (multi-role environments preferred).
• Demonstrated ability to proactively identify and engage candidates using LinkedIn, Indeed, ATS/CRM databases, referrals, and networking/community outreach.
• Experience building and maintaining talent pipelines, including tracking prospects and managing follow-up cadence.
• Ability to conduct structured phone screens to evaluate qualifications, motivation, role fit, and compensation alignment.
• Strong candidate experience mindset with timely, professional communication and follow-through.
• Highly organized with strong attention to detail; able to maintain accurate, compliant documentation (outreach, notes, dispositions, and activity) in an ATS/CRM.
• Comfortable supporting job posting refreshes and basic market research (talent pool availability, competitive insights) to inform sourcing plans.
• Ability to track, analyze, and report weekly activity metrics (outreach volume, response rates, screens completed, qualified submissions).
• Strong collaboration skills and ability to partner effectively with recruiting leadership and hiring managers; able to make clear recommendations with concise notes.
• Excellent written and verbal communication skills; confident conducting high-volume outreach and screening conversations.
• Self-directed and able to manage priorities in a fully remote environment; capable of collaborating across time zones to meet hiring timelines.
• Proficiency with common recruiting tools and systems (ATS/CRM, sourcing platforms, spreadsheets, and video/phone conferencing tools).

Equal Employment Opportunity

We are an equal opportunity employer and make employment decisions based on qualifications, merit, and business needs. If you need a reasonable accommodation to participate in the application or interview process, please let the recruiting team know.

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications associated with the role. Duties and expectations may change based on organizational needs.