AUTOMOTIVE OFFICE MANAGER

Office Manager – Volvo Cars Westport 

Job Type: Full-time
Location: Westport, CT

About Us:

Our Volvo dealership in Westport, CT, is dedicated to providing an exceptional automotive experience. We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations, financial transactions, and administrative functions to ensure smooth dealership operations.

Key Responsibilities:

• Financial & Accounting Support:

  • Process accounts payable and receivable, including reconciling invoices and payments.

  • Manage payroll, including timekeeping and reporting.

  • Assist with financial reporting, bank deposits, and general ledger entries.

  • Work closely with the accounting team to ensure compliance with financial procedures.

• Administrative Management:

  • Oversee office operations, ensuring a well-organized and efficient work environment.

  • Maintain dealership records, including sales documents, employee files, and compliance paperwork.

  • Coordinate with HR regarding onboarding, benefits administration, and personnel documentation.

  • Manage office supplies, vendor relationships, and general facility needs.

• Customer & Employee Support:

  • Serve as a point of contact for employees regarding office-related matters.

  • Assist with customer inquiries and ensure a professional, welcoming environment.

  • Coordinate dealership events, meetings, and team-building activities.

Qualifications:

• Previous experience in office management, preferably in the automotive industry.

• Strong knowledge of accounting principles and dealership operations.

• Proficiency in DMS systems (such as CDK, Reynolds & Reynolds, or Dealertrack) is a plus.

• Excellent organizational, problem-solving, and multitasking abilities.

• Strong communication skills and ability to work collaboratively with all departments.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Benefits:

• Competitive salary based on experience.

• Health, dental, and vision insurance.

• 401(k) with employer match.

• Paid time off and holiday benefits.

• Employee discounts on vehicles and services.

If you are a proactive and detail-oriented professional looking to join a dynamic team, we encourage you to apply today!