Administrative Assistant

Essential Duties and Responsibilities: 

• Administrative Coordinator responsibilities include preparing reports and maintaining appropriate filing systems.  

• They should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. Ultimately. 

• Company Confidentiality Policies are a must. 

• Write and distribute email, correspondence memos, letters, faxes, and forms. 

• Develop and maintain a filing system. 

•  Provide administrative support to the admin staff and management team. 

• Perform clerical tasks such as filing, photocopying, and organizing documents. 

•  Proofread and edit documents for accuracy and clarity. 

•  Schedule background checks, Physical and TB for new hires. 

•  Maintain employee files to comply with State Laws - Maintain Residential Books to comply with state Law. 

• Assist with interviewing potential Candidates  

•  Coordinate new hire onboarding. 

•  Assist with data entry and record keeping. 

• Maintain office supplies inventory and place orders when necessary 

Skills 

• Proven experience as an administrative assistant or office admin assistant 

• Working knowledge of office equipment, like printers and fax machines 

• Excellent time management skills and the ability to prioritize work. 

• Attention to detail and problem-solving skills. 

• Excellent written and verbal communication skills 

• Strong organizational skills with the ability to multi-task 

• High School degree: additional qualification as an administrative assistant or Secretary will be a plus. 

• Education and/ or Work Experience Requirements: 

  High School Diploma or equivalent required. A minimum of 2-3 years’ experience as an Administrative Assistant. Must possess excellent customer service skills. Must be able to read, write, and speak English fluently. Must be able to work as a valuable part of management team. Ability to work scheduled hours as required.