Experienced Automotive Title Clerk

We are seeking an experienced and detail-oriented Automotive Title Clerk to join our dealership team. The ideal candidate will have a strong understanding of automotive title processing, vehicle registration, state compliance requirements, and dealership administrative procedures. This position plays a critical role in ensuring all vehicle transactions are processed accurately and timely while maintaining compliance with state and federal regulations.

Essential Duties and Responsibilities

• Process vehicle titles, registrations, and tag applications in accordance with state regulations.
• Verify legal transfer of ownership and ensure all title documents are complete and accurate.
• Submit title work to appropriate state agencies within required time frames.
• Review deals for completeness and accuracy prior to funding and titling.
• Prepare and process title applications for new, used, wholesale, and out-of-state vehicle sales.
• Maintain records for all vehicle inventory, title files, and registration documentation.
• Resolve title issues, discrepancies, and missing documentation with customers, lenders, auctions, and state agencies.
• Process payoff requests and ensure lien releases are obtained and recorded.
• Handle dealer trades and inventory title transfers.
• Maintain compliance with dealership policies and state DMV regulations.
• Assist accounting and sales departments with title-related questions and documentation.
• Respond professionally to customer inquiries regarding registrations, tags, titles, and related paperwork.
• Perform additional administrative duties as assigned.

Qualifications

Required

• Minimum of 2 years of automotive title clerk experience in a dealership environment.
• Strong knowledge of DMV regulations, title laws, vehicle registration procedures, and lien processing.
• Experience processing new and used vehicle transactions.
• Proficiency with dealership management systems (CDK, Reynolds & Reynolds, Dealertrack, or similar platforms).
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet strict deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, especially Excel and Outlook.

Preferred

• Experience with Texas title and registration procedures.
• Knowledge of electronic titling systems.
• Automotive accounting experience.
• Bilingual (English/Spanish) is a plus.

Competencies

• Detail-oriented
• Strong problem-solving skills
• High level of accuracy
• Professional and ethical conduct
• Time management
• Team collaboration
• Customer service focus

Physical Requirements

• Ability to sit for extended periods.
• Occasional lifting of files and office supplies up to 20 pounds.
• Frequent use of computers, phones, and office equipment.

Benefits

• Competitive pay based on experience
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Career growth opportunities
• Employee vehicle purchase program

Equal Opportunity Employer

We are committed to creating an inclusive workplace and are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other protected status.