HR Assistant

Job Description 

The Human Resources Assistant is responsible for aiding the Executive Director (ED) with all caregiver HR needs and implementing new operational policies and procedures. As the HR Assistant, you will be responsible for auditing new and current employee files in our software program, WellSky, and our payroll management system, ADP. You will oversee verifications of employment, reference checks and payroll needs such as garnishments, reviews and health benefits. They ensure caregivers follow our company policies and care standards through timely disciplinary action. The HR Assistant is a key component of our caregiver retention. This is done by overseeing caregiver trainings and employee engagement events. 

Duties include: 

• Manage Caregiver annual and 90 day reviews, ensuring they are scheduled, documented appropriately and team is notified 
• Manage disciplinary actions immediately including notations in our software program and employee file
• Manage sick list while relaying any sick time needs to the ED for payroll 
• Manage Caregiver inactivity list and update
•  weekly turnover spreadsheet 
• Manage Caregiver exit interviews focusing on retention and improving future experiences 
• Manage Caregiver and Admin certifications with the assistance of supervisors 
• Manage and administer monthly random drug test for caregiver staff 
• Auditing Caregiver files from Recruiting Coordinator ensuring; 
  
  • all up-to-date documents are included on day of orientation (hire date)
  • new hire checklist is completed
• Assist ED in garnishment and unemployment management 
• Assist ED Caregiver benefit management 
• Assist in payroll management including Caregiver bonus’ and access to payroll systems 
• Act as back up for Recruiting Coordinator (orientations, interviews, drug screening, etc.) 
• Document, in a timely manner, all notations in our home care software program, and in the employee file as appropriate 
• Responsible for bringing employee issues and concerns to management to determine appropriate action in a timely manner 
• Spearhead Caregiver Quarterly Meetings/Trainings and other events 
• Provide administrative and HR support as needed 
• All other duties as assigned by Management 

Job Requirements: 

• High school diploma or GED 
• Associates or bachelor’s degree preferred or 2 years HR experience 
• Providing care to seniors or persons with disabilities preferred 
• Up-to-date CPR, First Aid and clear TB test 
• Reliable vehicle and up-to-date car insurance 
• Knowledge of hiring processes such as AZ New Hire, E-Verify, I-9's, W-4's, etc. 
• Excellent organizational, customer service, telephone, and interpersonal skills 
• Proven ability to manage one’s time, workflow and communication 
• Proficiency with Microsoft Office, Outlook, iPhone and web applications 
• Must have superior oral and written communication skills 
• Ability to work under pressure and meet deadlines 
• Ability to work safely while performing job duties 
• Ability to connect and interact clearly with seniors
• Willingness and desire to be flexible and grow as the company does 
• Rotation of on-call weeknights and weekends (additional pay) 
• Ability to cover shifts with clients if needed 

Benefits: 

• Quarterly Bonus Opportunity 
• Medical, Dental & Vision 
• Retirement Plan with 3% Company Matching 
• Matching Donation program 
• Mileage Reimbursement