Office Manager

Office Manager 

• Prepare, review, and finalize monthly dealership financial statements for Toyota, Volkswagen, and Audi.
• Accurately post vehicle sales deals, including new, used, retail, lease, and wholesale transactions.
• Post vehicle funding transactions and reconcile contracts in transit to ensure timely funding.
• Process trade-in payoffs and ensure all liens are satisfied promptly.
• Oversee accounts payable, including vendor invoices, payments, and statement reconciliations.
• Manage accounts receivable, including customer balances, manufacturer receivables, and outstanding payments.
• Reconcile bank accounts, general ledger accounts, schedules, and other accounting records.
• Monitor and clean up accounting schedules, including aged receivables, contracts in transit, and vehicle inventory.
• Ensure accurate vehicle inventory accounting, including purchases, trades, dealer trades, and wholesale transactions.
• Oversee daily cash deposits, cash controls, and bank reconciliations.
• Review and reconcile manufacturer incentives, rebates, warranty receivables, and other factory payments.
• Assist with payroll processing and maintain accurate employee-related accounting records.
• Supervise and support accounting office personnel, ensuring responsibilities are completed accurately and on time.
• Coordinate with dealership management and Preston Auto Group's corporate accounting team.
• Maintain compliance with dealership accounting procedures, internal controls, and manufacturer requirements.
• Assist with year-end accounting, audits, and other financial reporting needs.

• Previous automotive dealership accounting experience required.
• Prior Office Manager, Controller, or Assistant Controller experience preferred.
• Experience preparing dealership financial statements strongly preferred.
• Proficiency with dealership management systems; CDK experience preferred.
• Strong understanding of automotive accounting, general ledger reconciliations, and dealership financial operations.
• Excellent organizational skills, attention to detail, and ability to meet deadlines.
• Strong leadership, communication, and problem-solving skills.
• Ability to manage multiple priorities across three dealership franchises.
• High level of professionalism, integrity, and confidentiality.

• Competitive compensation based on experience.
• Health insurance and employee benefits.
• 401(k) retirement plan with company match.
• Paid time off.
• Employee vehicle purchase benefits.
• Opportunities for career advancement within Preston Auto Group.
• A stable, growing, family-owned organization with a strong reputation in the automotive industry.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.