Tom Wood IncView All Jobs

Executive Assistant

  • Tom Wood Inc
  • 9820 Association Ct, Indianapolis, IN
  • Full Time
  • $67,500 – $80,000 a year
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Executive Assistant to the CFO and COO

Location: Indianapolis, IN / On-site 

Employment type: Full-time

Reports to: Chief Financial Officer

 

About Us

Why Join Tom Wood Group?

For almost 60 years, Tom Wood Group has been proudly family-owned and locally operated. We’ve grown beyond automotive to include multiple franchises across the Midwest and even New Zealand. When you join our team, you’re joining a company built on strong values and a commitment to growth.

The Role

We're looking for an exceptionally organized, proactive Executive Assistant to support our Chief Financial Officer and Chief Operating Officer. You'll be the operational backbone of these two offices, keeping calendars, communications and priorities running smoothly so our leaders can focus on running the business.

This is a high-trust position. You'll handle confidential information daily, act as a point of contact for internal and external contacts, and juggle competing priorities for both executives with grace and good judgment.

What You'll Do

  • Manage complex, frequently changing calendars, resolving conflicts and protecting focus time
  • Coordinate meetings across internal teams, clients and vendors, including agendas, materials and follow-ups
  • Screen and prioritize email, calls and requests, responding on executives' behalf where appropriate
  • Plan and book travel
  • Prepare, proofread and format correspondence, presentations, reports and board materials
  • Support board meetings and leadership offsite from logistics through to minutes and action tracking
  • Process expense reports, invoices and reimbursements, and assist the CFO with finance-related administrative tasks
  • Support the COO with project tracking, operational follow-through and cross-team coordination
  • Track deadlines, commitments and action items, and follow up to ensure nothing falls through the cracks
  • Handle sensitive financial, personnel and strategic information with complete confidentiality
  • Serve as a professional, welcoming liaison between the executive team and employees, partners and guests
  • Take on special projects and event coordination as needed

What We're Looking For

  • Multiple years of experience as an executive assistant, ideally supporting C-suite leaders or multiple executives at once
  • Outstanding organizational and time-management skills, with the ability to prioritize competing demands
  • Excellent written and verbal communication skills, with a sharp eye for detail
  • Proven discretion and sound judgment with confidential matters
  • Proactive, anticipatory mindset; you spot issues and solve them before they become problems
  • Advanced proficiency in Microsoft, plus comfort working in and learning new tools such as Copilot, Claude or similar
  • Calm, professional and flexible under pressure, with a good sense of humor
  • Bachelor's degree preferred, or equivalent experience

What We Offer

  • Competitive compensation, depending on experience
  • Health, dental and vision insurance
  • Retirement plan with company contribution
  • Vacation, PTO and holiday pay
  • Direct exposure to company leadership and strategy, with real room to grow

How to Apply

Please submit your resume and a brief cover letter telling us about your experience supporting multiple executives and why this role appeals to you.

Why Work Here?

At Tom Wood Group, you’re more than an employee—you’re a part of a family-owned company that has been serving communities for almost 60 years. We believe in investing in our people through training, career development, and advancement opportunities. Our team thrives on collaboration, integrity, and a sincere desire to help others, and we’re passionate about creating an environment where you can grow both personally and professionally.

 

What Makes Us Different?

  • A company built on core values: Humbly Confident, Passionately Driven, Sincere Desire to Help Others, and Uncompromising Integrity
  • Opportunities to advance across multiple industries and locations
  • A culture that values your contributions and celebrates success
  • Comprehensive benefits designed to support you and your family

 

What We Offer

  • Paid Time Off & Vacation
  • Paid Holidays
  • Medical, Dental & Vision Coverage
  • 401(k) with Company Match
  • Life & Disability Insurance
  • Professional Training & Career Development
  • Tuition Reimbursement
  • Service Awards
  • Opportunities for Advancement

 

Our Core Values

Humbly Confident | Passionately Driven | Sincere Desire to Help Others | Uncompromising Integrity

 

Employment Requirements:

All offers are contingent upon passing a background check, motor vehicle record review, social security verification, and drug screening. Tom Wood Group is an Equal Opportunity Employer.

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Other Information

Equal Employment Opportunity Information (Voluntary Disclosures)

Tom Wood Inc is proud to be an Equal Employment Opportunity and Affirmative Action employer. All employment decisions at Tom Wood Inc are based on business needs, job requirements and individual qualifications, without regard to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, past or present military service, or any other characteristic protected by law. The purpose of this Self-Identification Form is to comply with federal government record-keeping and reporting requirements, and to ensure equal employment opportunity at Tom Wood Inc. The data you provide on this form will be kept confidential and used solely for analytical and reporting requirement purposes. When reported, data will not identify any specific individuals. Moreover, this information will be kept separate from your application.

Answering these questions is optional and voluntary and your refusal to provide it will not subject you to any adverse treatment.

Ethnic and Race identification

Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.

White (Not Hispanic or Latino) - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Black or African American (Not Hispanic or Latino) - A person having origins in any of the black racial groups of Africa.

Native Hawaiian or Pacific Islander (Not Hispanic or Latino) - A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Asian (Not Hispanic or Latino) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

American Indian or Alaska Native (Not Hispanic or Latino) - A person having origins in any of the original peoples of North and South America (including Central America), and who maintain tribal affiliation or community attachment.

Two or More Races (Not Hispanic or Latino) - All persons who identify with more than one of the above five races.

Veteran status

Tom Wood Inc is subject to the Vietnam Era Veterans’ Readjustment Assistance Act of 1975, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA), which requires Tom Wood Inc to take affirmative action to employ and advance in employment veterans in the following classifications.

A “disabled veteran” is one of the following: A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs or a person who was discharged or released from active duty because of a service-connected disability.

A “recently-separated veteran” means any veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval or air service.

An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Protected veterans may have additional rights under USERRA—the Uniformed Services Employment and Reemployment Rights Act. In particular, if you were absent from employment in order to perform service in the uniformed service, you may be entitled to be reemployed by your employer in the position you would have obtained with reasonable certainty if not for the absence due to service. For more information, call the U.S. Department of Labor's Veterans Employment and Training Service (VETS), toll-free, at 1-866-4-USA-DOL.

If you believe you belong to any of the categories of protected veterans listed above, please indicate by checking the appropriate box below. As an employer subject to VEVRAA, we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information provided will be used only in ways that are not inconsistent with VEVRAA.

AI Usage Notice


This employer may use artificial intelligence (“AI”) to assist in evaluating candidates and making hiring decisions. To the extent the employer is using AI, it will be used to consider the candidate’s fitness for a position. The AI used to assist in evaluating candidates and making hiring decisions will review a candidate’s profile for employer-identified characteristics. The employer is not replacing human decision-making with AI and humans will be reviewing and ultimately making decisions relating to a candidate’s application. As a candidate, you acknowledge and consent to the use of AI by employer in this manner.

By submitting my application, I consent to the collection, storage, and processing of my personal data for the purposes of evaluating my candidacy for employment.

Tom Wood Inc