Development Coordinator, Donor Relations
Lisle, IL
Full Time

The Morton Arboretum is a world-renowned nonprofit tree museum dedicated to planting and protecting trees locally, nationally, and globally. We are seeking an individual to join our team and help support the Arboretum’s philanthropic growth. The Development Coordinator, Donor Relations is responsible for the logistical coordination and execution of the donor relations program. Reporting to the Director of Campaigns and Stewardship, the Development Coordinator, Donor Relations be responsible for the day-to-day planning and implementation of 30+ annual donor events and programs. The Development Coordinator, Donor Relations will also provide administrative support for a variety of donor engagement and recognition initiatives. 

 

Position Summary:  Provide logistical coordination and execution of the Arboretum’s annual donor relations program. Key responsibilities include the day-to-day planning and implementation of more than 30 annual events and programs for donor and member loyalty audiences, as well as logistical and administrative support for a variety of donor engagement and recognition initiatives. Engage donors, members, volunteers, and colleagues throughout The Morton Arboretum to build long-term relationships and increase awareness of and support for the organization’s mission and goals.

 

Essential Functions:

  • Coordinate and execute annual donor events, which includes planning and implementing new and signature events and programs for donor audiences. Examples of signature events include exhibition previews, society-specific recognition events, expert-led tours and virtual programs. 

  • Assume responsibility for event logistics including, but not limited to, space and menu selection, vendor management, timeline development, and day-of-event management. Manage online event registration platform, and act as primary liaison to donors/guests. 

  • Act as primary liaison to partner departments and coordinate copy writing activities for invitations, signage, program books, and other materials. 

  • In conjunction with the Director of Campaigns and Stewardship, lead logistical planning and implementation for select elements of two key fundraising events: the annual Evergreen Gala and inaugural golf outing. Key responsibilities include liaising with sponsors and ticket buyers, auction coordination, budgeting, vendor and volunteer management, event set-up, and execution of post-event prize experiences. 

  • Coordinate and execute select member loyalty programs and events, partnering with the Director of Membership and other membership staff to plan and implement the annual Perennial Partners Recognition Week, among other engagement activities.  

  • Assist in the development and budgeting of the annual comprehensive donor relations program strategy.  

  • Provide timely analysis of results from each event and develop recommendations for future events.

  • Provide logistical leadership and project support for the Chicago Marathon Team Arboretum and other race fundraising initiatives. 

  • Provide administrative support for other donor engagement initiatives, including major and principal gift stewardship, the donor travel program, donor e-newsletters, and donor recognition activities. 

  • Train and supervise event intern(s) and volunteers.

  • Other duties as assigned. 

 

Qualifications:   Associate’s degree required, Bachelor’s degree in event planning or hospitality, business, non-profit management, or related field preferred. 2+ years professional event planning experience required. Proven track record of successful project management or event coordination. Professional writing experience and demonstrated comfort working with executives, high-level volunteers, and subject matter experts required. Communication, project coordination, organizational, technical expertise, process and collaborative skills required.  Must be proficient with Microsoft Office. Experience with Google applications and Salesforce beneficial. 

 

Success Factors:  Demonstrated interest in the mission of the Arboretum and a keen understanding of the importance of philanthropic support to the success of non-profit organizations. Ability to successfully navigate and work in a deadline-driven environment. Ability to manage multiple tasks at the same time and provide a creative approach to problem solving. Ability to be responsive and flexible in a dynamic and evolving organization. Ability to build positive relationships with donors, members, volunteers, and staff. Ability to work independently and collaboratively. Familiarity with audiovisual equipment or the willingness to learn the technical needs of special events. Positive, friendly, and flexible style essential. Ability to embrace and align with the organization’s employee core values to be inclusive, take ownership, work together, keep learning and make the Arboretum exceptional.

 

Physical Demands and Work Environment:  The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

  • Physical Demands: requires travel around the Arboretum campus. Must be able to lift 50 pounds. 

  • Work Environment: Fast-paced office environment. Work is performed primarily indoors. 

  • Equipment: General office equipment, two-way radio, Arboretum golf cart, van, and cushman cart, and audiovisual equipment. 

  • Schedule: Position will require occasional extended work hours, including evenings and weekends.  

 

For full consideration, please include resume and cover letter with application.

 


All Arboretum employees will be required to be fully vaccinated against COVID-19 and provide proof of that status in order to maintain their employment.

The Morton Arboretum is a champion of diversity, supporting a culture of inclusion that attracts, inspires, and engages people to achieve success. The Arboretum is committed to hire and develop employees based on job-related qualifications irrespective of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, or veteran status. To increase diversity in professions related to the public garden realm, we encourage applications from underrepresented minorities, persons with disabilities, and veterans.  

The Morton Arboretum is dedicated to complying with our obligations as an equal opportunity/affirmative action employer. All applicants are guaranteed equal consideration for employment. 

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If you have questions, please contact jobs@mortonarb.org