Development Coordinator, Database - Full-time
Lisle, IL
Full Time

The Morton Arboretum is a world-renowned nonprofit organization dedicated to protecting and growing trees locally and globally. We are seeking a Development Coordinator to join our team to coordinate department donor information, data and reporting in our constituent relationship management platform, Salesforce. The successful candidate will have prior experience working in an advancement/development office, comfortable working in a fast-paced setting, able meet deadlines, work independently and as part of a team.  You’ll be part of a great team working together to make the Arboretum exceptional.


Position Summary: Coordinate department donor information, data and reporting through use of the Constituent Relationship Management platform, Salesforce, and other third party applications. Responsible for daily maintenance of donor and member data in Salesforce in partnership with key colleagues across the organization.


Essential Functions: 

  • Maintain, develop, and implement policies and procedures for ensuring the security and integrity of the database. Conduct weekly and monthly audits of data to confirm use of accurate data entry processes. Assist in defining data entry standards and business rules to standardize data processing, identify and eliminate duplicate records in the system. 

  • Train new department users and keep abreast of new Salesforce features and functionality in partnership with the CRM and Database Administrator.

  • Assist with database projects, data acquisitions from outside vendors and data lists from other departments. 

  • Create, distribute and present monthly reports on donor engagement (visits, institutional event participation, class/seminar attendance) and other available data. 

  • Produce donor or mailing lists and reports as requested and assist staff with standard reports on their own. Develop detailed and comprehensive specifications for custom reports. 

  • Import and export data between  Salesforce and any third party applications.. 

  • Direct weekly volunteer activity with data entry projects.

  • Provide data-entry assistance as needed. Assist with departmental special events and projects as required.

  • Other duties as assigned. 


Qualifications:  Associate’s degree required. 3+ years of related experience required. Experience with data integrity, security, database maintenance and management required. Experience in project management, testing procedures, and implementation preferred. Advanced experience using database software including import/export functions and advanced tools. High degree of confidentiality required. Problem analysis and problem resolution skills required. Proficiency with Microsoft Office and experience with Google applications beneficial. Knowledge of basic accounting principles and fundraising concepts preferred.


Success Factors: Strong interpersonal and written communication skills. Ability to learn new technology and train other users. Technical writing ability. Dependability, accuracy, and flexibility. Knowledge of web based program functions. Ability to embrace and align with the Arboretum’s employee core values to be inclusive, take ownership, work together, keep learning and make the Arboretum exceptional.


Physical Demands and Work Environment:  The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

  • Physical Demands: Requires some physical activity: limited lifting and carrying (up to 20 lbs.)

  • Work Environment: Fast-paced office environment, with prolonged periods in front of a computer screen. 

  • Equipment: General office equipment. 



For full consideration, please include resume and cover letter with application.


All Arboretum employees will be required to be fully vaccinated against COVID-19 and provide proof of that status in order to maintain their employment.

The Morton Arboretum is a champion of diversity, supporting a culture of inclusion that attracts, inspires, and engages people to achieve success. The Arboretum is committed to hire and develop employees based on job-related qualifications irrespective of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, or veteran status. To increase diversity in professions related to the public garden realm, we encourage applications from underrepresented minorities, persons with disabilities, and veterans.  

The Morton Arboretum is dedicated to complying with our obligations as an equal opportunity/affirmative action employer. All applicants are guaranteed equal consideration for employment. 

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