Arborversity Project Coordinator

Position Summary: Provide key support for a grant-funded project to create and share a curriculum to advance training for horticulture staff working at public gardens and arboreta using the Arboretum’s learning management system (Arborversity). Responsible for helping cultivate and maintain a nationwide network of project partners at other public gardens and arboreta; setting up and facilitating virtual meetings and workshops; and serving as a hub of project documents and communication. Once the curriculum has been established, this position will also play an important role in helping administer content and users in Arborversity and creating documentation to support its implementation at partner gardens. Funding for this position is temporary and expected to last through August 2027.

Essential Functions:

• Help recruit and establish relationships with partner gardens and arboreta across the country.

• Work with internal project team to elicit, document, and evaluate feedback from project partners related to project materials and resources.

• Organize, support, and report on project meetings and workshops. Work with project director to create and share agendas, create presentation materials, schedule meetings, take notes, and share action items.

• Track project progress and share regular updates with the core team and project partners. Help prepare, organize, and share project-related assets, including documents, timelines, course materials, reports, and surveys.

• Serve as the project administrator for Arborversity, the Arboretum’s Docebo-based Learning Management System. Import and onboard new users, assist in creating notifications and workflows, and develop basic onboarding materials for project partners and their staff.

• Manage grant-related documents, including contracts, invoices, timelines, and progress reports. 

• Represent the project among professional networks and at conferences and workshops.

• Demonstrate alignment with the Arboretum’s employee core values to be inclusive, take ownership, work together, keep learning and make the Arboretum exceptional.

• Other duties as assigned. 

 
Qualifications and Success Factors:

• Related experience coordinating complex, deadline-oriented, concurrent projects

• Outstanding organizational skills and a high attention to detail

• Excellent written and oral communication skills

• Effective time-management skills and a positive and flexible approach to the job

• Willingness to learn new technologies and help others learn to do the same 

• Strong interpersonal skills, with the ability to work in a team environment with all levels of internal management and staff, as well as with external professionals 

• Proficiency with Google applications (Docs, Sheets, Slides, etc.) and Zoom

• Strong interest in acquiring a thorough understanding of public horticulture and / or horticulture training 

 Physical Demands and Work Environment:The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Physical Demands: May require prolonged periods of sitting, occasional travel by car or airplane.

• Work Environment: Office environment and various venues for meetings/conferences. 

• Equipment: General office equipment. 

The expected hiring range is between $23.00 - $26.00/hour based on experience that will be evaluated during the candidate selection process, along with internal equity. This position is also eligible for a competitive benefits package.

For full consideration, please submit a cover letter and resume.

The Morton Arboretum is a champion for diversity, supporting a culture of inclusion that attracts, inspires, and engages people to achieve success. The Arboretum is committed to hire and develop employees based on job-related qualifications irrespective of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, or veteran status. To increase diversity in professions related to the public garden realm, we encourage applications from underrepresented minorities, persons with disabilities, and veterans.  

The Morton Arboretum is dedicated to complying with our obligations as an equal opportunity/affirmative action employer. All applicants are guaranteed equal consideration for employment.