Accounts Payable

$26 to $30 per hour. 

Position Description 

• Responsible for the daily processing of invoices which includes: analyzing and coding invoices, obtaining invoice approvals, resolving invoice discrepancies and assisting with data entry of invoices as needed. Position also assists with maintaining all accounts payable reports and spreadsheets as well as month-end activities and special projects as assigned.
• Provide timely payment to vendors, petty cash and expense reports ensuring proper documentation procedures are followed and all tax laws followed.
• Match supplier invoices to authorizing purchase orders and proofs of receipt.
• Take all economical supplier discounts and incorporate all applicable supplier credits into payments made.                   
• Issue reminders to suppliers regarding uncashed checks.
• Issue notices to suppliers regarding rejected invoice line items.
• Verify vendor statements for accuracy, research and correct discrepancies Monitor supplier W-9 form submissions.
• Research supplier requests for payment.
• Responsible for a working knowledge of the purchasing system (Birchstreet) and the accounting system (M3).
• Establish and maintain good communication, collaboration, and cooperation with all stakeholders (i.e. executives / managers, associates, vendors, etc).
• Maintain electronic files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices to include bids, quotes, contracts, work orders, packing slips, etc.
• Ensure all Licenses and Permits are renewed each year and disbursed as appropriate.
• Monthly closing duties to include but not limited to participation in inventories, production of all entities accruals and research as needed by accounting management and / or department heads.
• A commitment to follow all local and company accounting policies and procedures.
• Identify, present and assist with the installation of approved Systems & Controls process improvements.
• Assist with preparation and presentation of training documentation Complete various management reports, accounting tasks/duties as requested by management within deadlines provided.
• Other duties as assigned.

Requirements: 

• Thorough knowledge of applicable accounts payable/general ledger systems (M3) and procedures, financial chart of accounts and corporate procedures
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Proficiency with email and Microsoft Office application; especially Excel.
• Must have strong work ethic, be well organized and a self-starter.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Willingness to work a flexible schedule to meet business deadlines.
• Willingness to assist in other accounting functions as assigned.
• Ability to independently prioritize and manage multiple tasks.
• Excellent verbal and written communication skills.
• Ability to interact with employees, managers and vendors in a professional manner.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.
• Familiarity with local, state & federal sales & use tax laws.