Upfit Parts Procurement Associate

Our Mission

At Sutton Auto Team, our goal is to provide an exceptional experience for both our clients and team members. As the Upfit Parts Procurement Associate, you will be expected to uphold our core values of P.R.U.I.T:

• Personal Growth
• Respect
• Urgency
• Integrity
• Teamwork

Position Overview

The Upfit Parts Procurement Associate is responsible for building and maintaining vendor relationships, procuring necessary parts, tracking orders, and ensuring inventory and invoicing accuracy. Success in this role requires adaptability, problem-solving skills, and the ability to work effectively under tight deadlines in a fast-paced environment.

Key Responsibilities

• Procurement & Inventory Management
• Monitor current parts inventory and track incoming orders.
• Forecast and order parts to maintain optimal stock levels.
• Receive and inspect parts, maintaining accurate inventory records.

• Vendor & Supplier Coordination
• Establish and maintain strong relationships with vendors.
• Negotiate pricing, terms, and delivery schedules to optimize cost-efficiency.
• Reconcile and report any order shortages, damages, or discrepancies.

• Financial & Administrative Tasks
• Reconcile vendor invoices and warranty returns.
• Track departmental sales and profitability metrics.
• Accurately price parts and jobs to maintain profitability.
• Work with DealerBuilt on fleet changes and issue resolution.

• Cross-Team Collaboration
• Work with sales teams to ensure parts availability for projects.
• Coordinate with drivers, assisting with scheduling graphics, tinting, etc.
• Support sales staff and chassis body upfitters with clerical tasks.
• Assist customers and sales teams with the delivery of customer-supplied equipment.
• Keep up to date with all pricing updates and product changes.
• Customer Service & Quality Assurance
• Ensure a high level of customer service in all procurement and fleet upfit operations.

Skills & Qualifications

Required Skills

• Strong verbal and written communication skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Detail-oriented with a proactive and strategic mindset.
• Strong computer proficiency, especially with Microsoft 365.
• Problem-solving skills with the ability to find solutions to complex issues.
• Basic knowledge of accounting and financial reconciliation.

Preferred Experience & Education

• Associate or bachelor’s degree preferred OR five years of relevant experience.
• Valid driver’s license (must be insurable).
• Experience in procurement/supply chain management.
• Knowledge of vehicle upfitting and emergency vehicles is a plus.

Why Join Us?

At Sutton Fleet, we offer more than just a job, we provide career growth opportunities in a dynamic and supportive environment. Our benefits include:

• Competitive salary and career advancement opportunities.
• Comprehensive insurance coverage (medical, dental, vision, and life).
• Paid holidays and vacation time.
• Matching 401(k) contributions for long-term financial security.
• A drug-free workplace promoting health and safety.

Equal Opportunity Employer

Sutton Fleet is an Equal Opportunity Employer. We do not discriminate against any qualified applicants based on race, religion, national origin, gender, age, disability, genetic information, protected veteran status, or any other legally protected characteristic.

Ready to Apply?

If you have a strong background in procurement and supply chain management and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity!

Note:

This job description provides a general overview of the role but is not exhaustive. Additional responsibilities may be assigned as needed.