Senior Grant Accountant (Hybrid)

Who we are:

Sierra Health Foundation is a private philanthropy with a mission to invest in and serve as a catalyst for ideas, partnerships, and programs that improve health and quality of life for all Californians. The foundation is committed to improving health outcomes and reducing health disparities through convening, educating, and strategic grant-making.     https://www.sierrahealth.org

Sierra Health Foundation is an equal opportunity employer; we value employees with diverse backgrounds, expressions, and experiences. The more diverse our team is, the stronger we’ll become. With the common goal of forging a new path to promote health, racial equity, and racial justice in our communities, we want and need a team that can bring their unique perspectives and stories to the table to best support our communities. https://www.youtube.com/@thecentershf

Sierra Health Foundation currently operates on a hybrid work schedule with core in-office days of Tuesdays, Wednesdays, and Thursdays, and optional telework days on Mondays and Fridays.

Final candidates will be asked to provide two professional references. Personal references are not accepted, as our goal is to speak with individuals who can directly comment on the candidate’s past job performance.

SUMMARY: Reporting to the Deputy Controller, the Senior Grant Accountant plays a key role in accounting for and financial reporting of government and non-profit grants and contracts. This position will be responsible for liaising with program staff to develop and monitor budgets for new and existing funders, ensuring reporting and financial objectives are in alignment with third party grants and contracts and manage all associated invoices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Funder Budgets

I. Work with program staff to develop budgets for grant and contract funding from private foundations or government agencies.

II. Develop and maintain multi-year grant and contract budgets reports in SAGE Intacct.

• Make sure general ledger account numbers are in line with expenses in the grant budget

• Create multi-year grant reporting template in SAGE Intacct.

Funder Financial Reports

I. Financial reporting for reimbursement of expenses.

• Prepare invoices for reimbursement by internal deadline to meet funder’s requirement.

• Prepare supplemental, information only reports for funders as requested.

• Make sure all expenses have been posted to the general ledger.

• Include any additional expenses not reported on the prior invoice.

• Ensure payroll allocation is accurate and agrees with the grant budget.

• Post entries to record direct, indirect revenue and grants receivable.

• Post entries to record recognition of deferred revenue.

• Reconcile all totals to general ledger before finalizing invoice.

• Give invoices management for review.

• Give final invoice and reports to appropriate staff and send to funder.

• Reconcile multi-year grant report in SAGE Intacct to invoice totals.

II. Financial reporting for actual grant expenses.

• Prepare financial report by internal deadline to meet funder’s requirement.

• Make sure all expenses have been posted to the general ledger.

• Include any additional expenses not reported in the prior financial report.

• Reconcile all totals to general ledger before finalizing financial report.

• Prepare budget modification when required.

• Calculate and report any interest earned on grant funds when required.

• Give final financial report or budget modification to Deputy Controller and program staff for review.

• Give final financial reports or budget modifications to program staff and send them to funder.

• Reconcile multi-year grant report in SAGE Intacct to financial report totals.

Annual operating budget

I. Assist the Deputy Controller with calculating estimated remaining grant funds for beginning of new budget year.

II. Work with program staff to create budget of existing and new grants by grant sequence number for new fiscal budget year. 

III. Support departments with departmental grant and contract budget allocations.

Accounting

I. Record journal entries for allocated expenses, reclasses, and other transactions.

II. Reconcile balance sheet accounts. 

III. Record grant revenue.

IV. Research transactions.

V. Assist with month, quarter, and year-end closing.

VI. Assist during annual audit.

a. Work closely with Deputy Controller on annual interim audit, which includes testing of federal awards, revenue policies and transactions, and occasional ad hoc program audits.

Technology

o Serve as lead from grant accounting staff on technology 

▪ Assist Deputy Controller and Controller with Sage Intacct projects, reports, and needs.

▪ Assist Deputy Controller and Controller with Adaptive budgeting and forecasting.

▪ Serve as grant accounting lead in Concur to verify accuracy of coding for CHPM grants.

Training

o Assist Deputy Controller on training new grant accounting staff, with a special focus on

▪ Government deliverable invoicing standards.

▪ Deliverable revenue recognition standards.

▪ Fiscal compliance and oversight of partners (subrecipients).

Subrecipient Monitoring and Partner Compliance

o In partnership with Program and Contracts & Compliance Teams, perform periodic subrecipient monitoring and partner compliance.

▪ Review financial reports and check for accuracy to ensure reported costs are allowable, allocable, and reasonable.

▪ Follow-up with subrecipients and partners to resolve any reporting issues.

▪ Perform periodic and random subrecipient and partner desk reviews.

Other tasks that are related to this position

I. Provide additional analysis relating to grant revenue and expenses as needed.

II. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES 

This position has no supervisory responsibilities.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 5+ years nonprofit accounting experience, especially grant budgeting and reporting

• Knowledge of Generally Accepted Accounting Principles (GAAP)

• Proficiency and/or willingness to advance with the following software: 

➢ ADP

➢ Microsoft Office (advanced Excel)

➢ Adaptive Solutions

➢ Salesforce

➢ Sage Intacct

EDUCATION REQUIREMENT

Bachelor’s degree in Accounting, Finance, Business Administration or related field

LANGUAGE SKILLS

• Excellent written and oral communication skills.

• Ability to read, analyze and interpret studies, proposals, reports, journals, financial and database reports, grant agreements, contracts and memos.

• Ability to compose business correspondence.

• Ability to effectively present information in one-on-one and small group situations to grantees, employees of the organization and others.

• Ability to facilitate small group meetings.

• Bilingual skills are desirable. 

OTHER SKILLS AND ABILITIES 

• Requires a high level of interpersonal skills to handle sensitive and confidential situations and documentation.

• Ability to respond to common inquiries from partners, applicants, grantees, contractors and community members promptly.

• Must have excellent analytical and problem-solving abilities.

• The work requires continual attention to detail in data entry, analysis of contracts, composing, typing and proofing materials.

• Must have excellent time management, ability to plan and organizational skills.

• Must have knowledge of office administration procedures and the use of and operation of standard office equipment.

• Must be able to work independently, take direction and exercise sound judgment within a team in a small office setting on special nonrecurring and ongoing projects.

• Ability to work in a fast-paced environment with flexibility.

• Ability to work with individuals from diverse communities and life experience.

COMPUTER SKILLS

• Must be proficient in Windows, Microsoft Office, Outlook, database software, accounting software (e.g., Sage Intacct), , Adobe Acrobat, and internet use.

• Must have advanced knowledge of Microsoft Excel.

CERTIFICATES, LICENSES, REGULATIONS 

CPA or Master’s degree a plus

COMPENSATION

Sierra Health Foundation offers a competitive salary and benefits package. The hiring range for this position is $45.00 - $50.00 hourly.  As part of the Foundation’s commitment to compensation, equality and transparency, our practice is not to consider salary counters above this hiring range.

BENEFITS

Sierra Health Foundation provides a generous benefits package, which includes Medical, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, as well as an Employee Assistance Program, Student Loan support, and discount program. Employees receive paid holidays, vacation, and sick leave. Retirement benefits are provided through our 401(k), which includes employer matching up to 6%. Additionally, we prioritize employee wellness by offering a Wellness Reimbursement program and wellness-paid days off throughout the year, including half-day summer Fridays. Further details can be shared during the hiring process.