Program Associate - Office of Youth and Community Restoration (OYCR) (Hybrid)

Sierra Health Foundation is a private philanthropy with a mission to invest in and serve as a catalyst for ideas, partnerships, and programs that improve health and quality of life in Northern California. The foundation is committed to improving health outcomes and reducing health disparities in the region through convening, educating, and strategic grant-making. 

Sierra Health Foundation has a broad definition of health, believing there is much more to health than health care. It is influenced by factors that include socioeconomic conditions, environment, education, income, and individual behavior choices. The foundation also believes in the need for health and racial equity and racial justice. Reducing health disparities is a key factor in striving toward better health for all and reflects the foundation’s dedication to ensuring that people throughout its funding region have the opportunity to lead healthy lives.

Sierra Health Foundation established The Center at Sierra Health Foundation to advance its commitment to strengthening community capacity to engage in policy development, planning, and implementation efforts that seek to address the health needs of California’s underserved populations.  The Center works to promote health, racial equity, and racial justice in communities throughout California with local, state, and national partners.  With strategy, creativity, and ongoing collaboration, The Center strives to eradicate health inequities across the state.

 EQUAL OPPORTUNITY EMPLOYER STATEMENT

Sierra Health Foundation is an equal opportunity employer; we value employees with diverse backgrounds, expressions, and experiences. The more diverse our team is, the stronger we’ll become. With the common goal of forging a new path to promote health, racial equity, and racial justice in our communities, we want and need a team that can bring their unique perspectives and stories to the table to best support our communities.

Sierra Health Foundation has core in office days of Tuesday, Wednesday, and Thursday.

SUMMARY: The Program Associate will be based out of the Sacramento office and will primarily provide project management and program support to the Office of Youth and Community Restoration (OYCR) Program Team (position will support all of the programs within the contract, 1) Capacity Building of Community-Based Organizations, 2) Ending Girls Incarceration and 3) Justice Service Network). Overall responsibility includes supporting the assigned program, other programs and initiatives within the Healthy Youth Development Team and broader Program Team, in the areas of grantmaking, program research, program development, implementation and administrative support. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Support

• Execute program strategies at the direction of the supervisor by coordinating and communicating with program partners, grantees, and consultants.
• Support supervisor in managing the day-to-day operations and coordination of the program.
• Coordinate and serve as the point person for the planning and logistics for program events, webinars, and meetings, both on- and off-site. This includes contributing to the overall design of events, scheduling, coordinating with the conferencing department and monitoring the planning process.
• Develop and prepare event materials including PowerPoint presentations, handouts, nametags, registration materials, and other document production, under the supervision of the supervisor.
• Support the supervisor to develop, strengthen and implement the program’s internal and external processes to better serve the community partners and the goals of the program portfolio.
• Under the direction of the supervisor, coordinate technical assistance to the program partners, community partners and grantees that is responsive to demonstrated needs. This includes convening, coordinating workshops and roundtable discussions informed by community partner input.
• Facilitate small group meetings related to assigned programs.
• Under the direction of the supervisor, assist with monitoring program-related expenses and program budgets.
• Under supervision, conduct research, such as research on funding priorities and policy issues to inform program design, implementation, and enhancements.
• Provide supervisor with administrative support during the creation, implementation, and management of programs.

Contract and Grant Support

• Coordinate with the Program, Administration, Finance and Contracts and Compliance Departments in the development of contracts and grant agreements to accomplish program strategies. Review grant agreements and contracts for specifications and approval by the supervisor. Act as a liaison with the Administration Department in the coordination and monitoring of grant agreements, grants deliverables due, contracts and other third-party agreements that require the supervisor and/or President’s review and approval.
• Assist with contract-monitoring process, which includes ensuring deliverables are submitted on time with appropriate content that is consistent with contract language, initiating approval of deliverables by supervisor, and monitoring invoicing. Monitor the master file of contractors, ensuring working files are integrated, correspondence, reports and payment documents are filed, essential documents scanned, and the database is updated.
• Manage and coordinate development and response to requests for proposals under supervision. Assist with the development of the criteria, questions and final application. Communicate with applicants and grantees throughout the application process, as necessary.
• Participate in the application review process. This position reviews funding applications, edits application project descriptions for input into the grantmaking database, prepares reports for the recommendation meeting, participates in recommendation meetings with program team members and other tasks as necessary.
• Assist with the grant-monitoring process, which includes evaluation of grantee progress reports, providing technical assistance to grantees on grant- or award-related matters and ensuring timely response to monitoring issues.  Monitor the master file of each assigned grant and award, ensuring working files are integrated, correspondence, reports and payment documents are filed, essential documents scanned, and the database is updated.

Organizational Support

• Work with the supervisor to actively track and summarize state and local policy issues that may impact program content areas.
• Under supervision, work closely with the Evaluation Department to implement activities consistent with program evaluation plans.
• Under supervision, assist with monitoring program-related expenses and program budgets, including third party budgets.
• Assist as a liaison with the Communications Department and contribute content for newsletter, publication and video development, and other communications-related needs.
• Actively participate as a member of the team by collaborating and attending department and Foundation-wide meetings.
• Other tasks as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory duties.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• A bachelor’s degree preferred or three (3) to five (5) years of experience in project coordination, preferably experience with nonprofit, community based or philanthropic organizations, or public institutions.  
• Grantmaking experience is a plus.
• Familiarity with public health, public policy, youth development, experience with placed-based and/or health and racial equity work is desirable. 

LANGUAGE SKILLS

• Excellent written and oral communication skills.
• Ability to read, analyze and interpret studies, proposals, reports, journals, financial and database reports, grant agreements, contracts, and memos. 
• Ability to compose and edit business correspondence.
• Ability to effectively present information in one-on-one and small group situations to grantees, employees of the organization and others.
• Ability to facilitate small group meetings.
• Bilingual skills are desirable.

COMPUTER SKILLS 

• Must be proficient in Windows, Microsoft Office, Outlook, database software, Adobe Acrobat, and internet use.
• Ability to learn and/or experience with cloud-based systems; examples include Salesforce, Concur, Zoom, Teams, Mailchimp and Constant Contact.

OTHER SKILLS AND ABILITIES    

• Passion for the Foundation’s mission is essential.
• Demonstrated critical thinking skills and strong written and verbal communication skills.
• Demonstrates a high level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Strong interpersonal skills to be able to interface effectively with a broad range of internal and external partners.
• Demonstrated ability to balance multiple complex projects and priorities.
• Exceptional organizational skills and attention to detail.
• Strong sense of professional integrity.
• Creative, enthusiastic, and independent; demonstrates a high degree of initiative; productive and results-oriented.
• Demonstrated ability to participate on cross-disciplinary teams.
• Ability to be flexible and adaptable to work in a matrixed organization.
• Demonstrated ability to thrive in a rapidly changing internal and external landscape.
• Must have excellent analytical and problem-solving abilities.
• Experience in community organizing, coalition-building, and/or advocacy work is desirable.
• Experience in program development, implementation and strategic planning is desirable.

BENEFITS AND COMPENSATION

Sierra Health Foundation and The Center provide a generous benefits package, which includes Medical, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, as well as an Employee Assistance Program and a discount program called Working Advantage. Retirement benefits are provided through our 401(k), which includes employee matching. Details of these programs will be shared during the hiring process. This is a full-time, non-exempt position with a hiring range of $29.00-30.50 hourly.