Administrative Assistant -Home Health

Job Summary:

We are looking for a motivated and dedicated Administrative Assistant to join our team. This position is ideal for someone who wants to grow with our Home Health Agency and make a long-term impact. As an Administrative Assistant, you will support various administrative functions, including recruitment, on-boarding, employee relations, and compliance. The ideal candidate will have strong communication skills, a proactive attitude, and the ability to handle sensitive information with discretion. Additionally, this role requires someone who can multitask effectively, work under pressure, and remain professional and positive in a fast-paced environment. A can-do attitude and excellent customer service skills are essential for success in this role.

Key Responsibilities:

Recruitment & On-boarding

• Serve as the first point of contact for visitors and employees, greeting individuals with a positive, professional demeanor both in-person and over the phone.

• Provide excellent customer service and create a welcoming atmosphere for those entering the office.

• Respond to inquiries regarding Hiring, policies, procedures, and other employee-related matters.

• Assist with job postings, resume screening, and scheduling interviews

• Coordinate on-boarding and new hire orientation

• Ensure completion of new hire paperwork, data entry, and compliance with company policies

Employee Relations & HR Support

• A positive "can-do" attitude and a passion for supporting employees and the team.

• Respond to employee inquiries regarding policies, and procedures

• Assist in maintaining employee records and HR databases

• Support HR initiatives related to employee engagement and training

• Handle administrative tasks, including data entry, filing, and managing Administrative Coordinator reports

•  Help facilitate employee recognition programs and events, ensuring employees' efforts and achievements are celebrated.

• Manage social media platforms to highlight employee achievements and share company updates, fostering a positive company culture.

  Payroll Administration

• Work with payroll to ensure accurate processing of employee information

• Maintain records of PTO, leaves of absence, and other benefits-related documentation

Compliance & Reporting

• Ensure compliance with federal, state, and company employment regulations

• Assist with audits and prepare HR-related reports

• Maintain confidentiality of sensitive employee information

•Ability to work on an on-call rotation basis with teammates as needed. 

Qualifications & Skills:

• A high school diploma or equivalent (Associate’s degree in Healthcare Administration, Business, or a related field preferred).

• Experience: 1-3 years of Administrative experience (HR experience a plus)

• Strong knowledge of employment laws and HR best practices

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) 

• Excellent organizational and multitasking abilities

• Strong interpersonal and communication skills

• Ability to multitask and work under pressure in a fast-paced environment

• High attention to detail and ability to handle confidential information

Why Join Us?

• Opportunity to grow in a dynamic HR role

• Collaborative and supportive work environment