Event Manager

• Lead all aspects of event planning and execution for live, virtual, and hybrid experiences, ensuring every element reflects the Tony Robbins standard of excellence.

• Conduct site selection and site visits, including hotels and independent activities, ensuring venues meet event standards.

• Act as the main point of contact (POC) for venue management, logistics, and food and beverage (F&B) orders.

• Oversee pre-event preparation, onsite execution, and post-event follow-up for events ranging from 1,000 to 50,000 attendees.

• Keep focus on delivering a transformational participant experience and making the presenter’s role as seamless as possible.

 

Budget Management:  

• Create, manage, and reconcile event budgets, optimizing spending for an outstanding participant experience while adhering to financial targets.

• Collaborate with the Production Financial Analyst team to ensure fiscal responsibility and support accurate post-event reconciliations.

 

Team & Vendor Management: 

• Lead event staff teams of 200–500+ people, ensuring they are well-supported, equipped, and aligned to deliver excellence at the highest level.

• Build and maintain strong, collaborative relationships with vendors, contractors, and venue managers.

• Negotiate contracts for accommodations, meeting spaces, F&B, equipment, and other key event elements, ensuring favorable terms and quality outcomes.

 

Logistics Coordination: 

• Manage complex logistics including travel arrangements, hotel bookings, rooming lists, and activity scheduling for staff and clients.

• Coordinate speaker logistics, including travel, contracts, and technical needs, ensuring a seamless handoff to production teams.

 

Technical Production Support:

• Partner with A/V and production teams to ensure flawless execution of sound, lighting, and stage elements.

• Demonstrate a willingness to understand and support technical areas as part of the larger event mission. 

 

Process & Systems Implementation:

• Utilize systems such as Asana boards and Slack channels to streamline communication and project execution.

• Support Accounts Payable (AP) functions, including payment submissions and invoice processing for employees, contractors, and vendors.

• Procure and manage event supplies, compare bids, and coordinate shipping logistics. 

 

Post-Event Analysis: 

• Evaluate the success of each event through data and feedback, identifying areas for improvement and applying lessons to future events.

Soft Skills

• Passion for personal development, world-class events, and thriving in high-pressure, high-demand environments.

• Strong critical thinker who constantly seeks to optimize and improve processes.

• Outstanding interpersonal skills, with the ability to build rapport and align diverse stakeholders.

• Calm, collected, and focused under pressure—able to adapt quickly and prioritize with clarity.

• Willingness to travel frequently, both domestically and internationally, and work extended hours, including evenings and weekends.

• “Whatever it takes” attitude—collaborative, flexible, and committed to team success. 

 

Requirements 

• 5+ years of experience in live/virtual/hybrid event management for no fewer than 1,000 participants, including multi-day and concurrent events.

• Preferred experience in personal development or celebrity/speaker event environments.

• Ability to travel approximately 50% of the time (or more, depending on event schedule).

• Skilled in budget management, Excel, and project management platforms.

• Excellent organizational skills and attention to detail, with the ability to multitask under pressure.

• Proven ability to lead vendors, venue teams, and production crews in high-scale events.

• Experienced in contract negotiation and vendor relationship management.

• Professional demeanor with the ability to navigate high-pressure situations with poise.

• Strong written and verbal communication skills with the ability to interact with suppliers, attendees, talent, and leadership.

• Willingness to work irregular hours, including nights, weekends, and holidays, as needed.

• Mission-Driven: Passionate about creating transformative experiences that align with Tony Robbins’ vision and values.

• Team-Oriented: Invested in the power of the whole—finding fulfillment in collective success, not individual recognition.

• Detail-Oriented: A master of planning and precision, ensuring no detail is missed.

• Strategic & Resourceful: Constantly seeking smarter, better ways to deliver exceptional results.

• Calm Under Pressure: Maintains grace, focus, and clarity in fast-paced, high-stakes environments.

• Collaborative Colleague: Brings people together, communicates with intention, and inspires and motivates team members to deliver excellence at every level.

• Proactive Problem-Solver: Anticipates challenges and acts decisively to resolve them.

• Adaptable & Innovative: Open to change, eager to learn, and always aiming to raise the bar.