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AP Clerk

Q - Center
1405 N 5th Avenue, St. Charles, IL
Full Time

Q Center is looking for a Full Time AP Clerk to join our team!
 
Job Summary
 
The Accounts Payable Clerk is responsible for ensuring proper review, timely processing and communicating of all payments and disbursements in accordance with Q Center’s policies and procedures. This position will complete payments and control expenses by receiving, processing, verifying and reconciling invoices. 
 
The schedule for this position is 9am-5:30pm Monday-Friday. With the potential of one weekend per month.
Starting rate for this position is $20.00/hour
 
Benefits
  • Paid time off
  • 401(K) with employer match
  • Holiday Pay
  • Medical, Dental and Vision Insurance with Wellness Credits
  • Employee Assistance Program
  • Basic Life, AD&D 
  • Disability Benefits
  • Employee Meals
Education & Experience
  • High School diploma or equivalent required.
  • At least one year of progressive experience in Finance or related field required.
  • College course work in Accounting, Finance or related field preferred.
  • Computer knowledge/skills required, including word processing and spreadsheet applications.
Physical Requirements
  • Flexible and long hours sometimes required.
  • Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
General Requirements
  • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service-oriented manner.
  • Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
  • Must be able to multitask and prioritize departmental functions.
  • Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
  • Attend all center required meetings and trainings.
  • Maintain regular attendance in compliance with Q Center Policy, as required by scheduling, which will vary according to business needs.
  • Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
  • Comply with Q Center Policies and Regulations to encourage safe and efficient operations.
  • Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
  • Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
  • Must be able to cross-train in other related areas.
  • Must be able to maintain confidentiality of information.
  • Must show initiative, including anticipating guest or operational needs.
  • Perform other duties as requested by management.
  • Maintain a warm and friendly demeanor at all times.
Fundamental Requirements
  • Employees must at all times be attentive, friendly, helpful and courteous to all guests and fellow employees.
  • Answer phone and email messages; respond timely and accordingly.
  • Must be able to work with and understand financial information and data, and basic arithmetic functions.
  • Attend meetings/trainings as required by management.
  • Assist in monitoring and maintaining all vendor communication and correspondence; review and process invoices and disbursements, prepare various reports, monitor critical payment lists, verify vendor statements, etc.
  • Assist in monitoring and ensuring compliance of Q Center approval levels, expense reporting procedures, employee relocation disbursements and other policies and procedures as required.
  • Assist in maintaining purchase order system, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
  • Process weekly check run for all Accounts Payable checks, ACH and wire payments; ensure posting to GL system has been completed.
  • Maintain vendor information and update as necessary.
  • Maintain confidentiality of information as it relates to client and financial data.
  • Maintain professional and technical knowledge, staying abreast of the latest state tax laws and regulations and/or purchase order system updates (as applicable).
  • Be aware of rebate and payment program requirements to ensure compliance.
  • Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
  • Ensure overall guest satisfaction.
 
The Q Center:
Q Center is more than a conference center – it’s an experience! With 40 years of experience in meeting planning and special event production, Q Center has become an industry leader with boundless versatility and exceptional levels of service. As the largest full-service conference facilities in the Midwest, our vast 150,000+ square-feet of IACC-certified meeting and event spaces regularly host a variety of occasions, from large-scale Fortune 500 company meetings to small business training and special events, like fundraisers and galas. One thing is for sure – food and fun are abundant at Q Center for all to enjoy. From our 95 acres of recreational fun to exploring local sites and indulging in gourmet cuisine, we aim to make every guest experience beyond expectations. Q Center isn’t just for business meetings and conferences – our multi-talented team and event space makes us one of the Midwest’s premier special event venues!
 
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
If you require a reasonable accommodation to complete an application, please email your request to careers@qcenter.com and provide the job title to which you are applying.

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Q - Center