Proposal Writer/RFP Writer

Full Time


Company Overview : Since 2001, PlanITROI has been providing global IT Asset Disposition (ITAD) services to Enterprises, K12, and SMB organizations, committed to preserving the highest levels of environmental responsibility and data security while changing lives with their retired computing devices. PlanITROI’s mission is to help Close the Digital Divide with Affordable Technology from our clients' retired computing devices. PlanITROI leverages the circular economy to do social good, by turning Clients’ returned, retired, and idle IT devices (PCs, laptops, Chromebooks, smartphones, tablets, etc.) into recertified, affordable technology solutions sold direct and through the largest retailers in the world.

Mission: The mission of this role is to provide analysis, response, support, and processing of various types of proposals and bids for the applicable sales team to maximize corporate revenue and profit through increased business. 

Position Overview: The Proposal Writer will provide analysis, response, support, and processing of various types of proposals and bids for the applicable sales team. Such documents may include a request for proposal (RFP), request for information (RFI), and request for quotation (RFQ). These are collectively referred to as "Proposal Documents." The Proposal Writer will assist in maximizeing corporate revenue and profit through increased business generated by responses to Proposal Documents. You must be passionate about creating new business development opportunities. 

Primary Responsibilities

  • Research the customer to understand their environment, limitations, hot points, and other factors that will translate to a response that will lead to a contract. 
  • Provide feedback to leadership team regarding current and anticipated Proposal Documents.
  • Assemble stakeholders (proposal project team) to identify roles, responsibilities, and timelines.
  • With the project team, discern strategies and win themes and incorporate them into the capture plan.
  • Engage necessary internal resources such as Contract Negotiators, Program Managers, and other company departments; engage outside resources such as vendors, partners, and customers as needed. 
  • Assist in the development of a pricing strategy, as needed and account for applicable costs to maximize profit.
  • Document and report on project status including eventual capture information and proper closeout of opportunities including proposal debriefing and transition to Client Services where applicable.
  • Establish and maintain relationships with clients, industry influencers, and key strategic partners.
  • Build an accurate portfolio of contacts within the Enterprise and Reseller space.
  • Contribute to the shared resources of the department and company through contributions to the content library and/or template development.
  • Lead post-submission exercises such as presentations, clarifications, ‘best and final offers’ where applicable.

Qualifications & Requirements

  • Experience working with Channel Partner is a must (ex. CDW, SHI, Connection, etc.) preferred.
  • 3/5 plus years' writing or editorial experience.
  • 3/5 years of hands on experience writing Proposals/Bids (RFP,RFI, RFQ) 
  • Must have experience presenting, with a formal presentation via video in Power Point. 
  • Working knowledge of purchasing requirements.
  • General IT product and contract knowledge.
  • Project Management experience preferred.
  • Excellent written and verbal communication skills.
  • Proficient in Office Applications and Adobe Acrobat.
  • Strong organization and time management skills.
  • Strong attention to detail, follow-up, and follow-through.
  • Deadline focused and able to work under time constraints.
  • Ability to work independently and manage multiple projects.

PlanITROI Core Values

  • Driven & Confident
  • Think Win/Win Always
  • Own IT/Solve IT
  • Personal Growth leads to Professional Growth
  • Innovate & Change the World
  • Proud to be Part of the PlanITROI Family

Visit our websites for more information: &


“PlanITROI is an equal opportunity employer. We prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws."


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