Office Assistant

About Us

At Pierre Landscape, we are dedicated to maintaining a professional, welcoming, and efficient work environment. As the first point of contact for our visitors, clients, and team members, the Front Desk Assistant plays a vital role in creating a positive impression while ensuring seamless daily operations and vibrant company communications.

We are seeking a motivated, detail-oriented individual with excellent organizational skills, communication skills, and attention to detail to join our team. If you thrive in a dynamic environment and excel in multitasking, this is the perfect opportunity for you!

Key Responsibilities

Front Desk Duties

• Greet visitors and provide a warm and professional welcome.
• Answer and manage calls from the main line, including taking and relaying messages or transferring to voicemail as needed.
• Ensure phone coverage by designating a backup during desk absences.
• Provide accurate information to callers and address inquiries from the public and customers.
• Handle incoming and outgoing mail and sign for deliveries.
• Maintain and refill postage as necessary.

Communications, Newsletters & Social Media

• Take full ownership of planning and executing monthly company newsletters.
• Develop, manage, and execute social media calendars to showcase company culture, projects, and updates across platforms.
• Handle assigned company-wide communications and announcements.

Information Technology Support

• Set up new extensions, direct dials, and email signatures for employees.
• Assign appropriate software to employees based on their job requirements.
• Maintain an accurate log of user IDs, passwords, and IT equipment inventory (laptops, monitors, etc.).
• Oversee the iPad and iPhone systems, assisting with troubleshooting as needed.
• Keep a running list of IT items requiring attention to ensure optimal service.

Office Administration

• Maintain a clean, organized reception area, copier spaces, and kitchen throughout the day.
• Ensure copiers are stocked with paper and supplies daily.
• Coordinate with vendors for office cleaning and maintenance requests.
• Manage the company alarm system and provide instructions for new employees.
• Create and update business cards and phone lists for employees.
• Ensure restrooms and the kitchen are stocked and clean.
• Prepare coffee and manage the dishwasher throughout the day.
• Oversee recycling and trash removal as needed.

Additional Support

• Translate company documents as needed.
• Provide administrative assistance to other departments as required.

Qualifications

• Must have strong organizational skills, communication skills, and attention to detail.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with social media platforms and content creation tools is required.
• Basic IT troubleshooting knowledge is a plus.
• Bilingual in English and Spanish.

Compensation & Benefits

• Pay: $24–$26 /hour (based on experience)
• Benefits: Medical, Dental, Vision, 401(k) with 4% company match, Paid Vacation, Sick Leave, Holidays
• Schedule: Full-time, Monday–Friday, 6:45am–3:45pm (in-office)

Ready to Apply?

If you’re excited about the opportunity to be the face of our organization, bring our brand stories to life online, and contribute to our daily operations, we’d love to hear from you!

Fair Chance & EEO Notice

Pierre Landscape is a Fair Chance employer. Qualified applicants with arrest or conviction records will be considered in compliance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

This role requires a criminal background check due to job duties involving:

• Access to private and public work locations, including sensitive areas
• Operation of vehicles, machinery, tools, or hazardous materials
• Responsibility for client property, equipment, or secured work areas

All applicants will receive an individualized assessment of their conviction history before any employment decision is made.

Pierre Landscape provides equal employment opportunities and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, or any protected status under applicable laws.