Oak Park, IL
Full Time

The Oak Park Public Library is seeking a full-time Archivist to join our Special Collections team.


The Oak Park Public Library’s Special Collections curates, protects, and makes available heritage collections that reflect the unique history and characteristics of Oak Park and its inhabitants. Collecting emphasis is on local authors and figures—including Edgar Rice Burroughs, Ernest Hemingway, Percy Julian, Carol Shields, Frank Lloyd Wright, Harriette Gillem Robinet, and Philander Barclay. To learn more about Special Collections, visit

The Archivist is responsible for the day to day collections care of Special Collections and the Hemingway Archive, with specific emphasis on stewardship and access to the collections, both physical and digital.

Duties and Responsibilities

  • Staffs the archives to make collections available to the public.
  • Designs, facilitates, presents, and evaluates programs for the staff and public.
  • Creates online finding aids by accessioning, arrangement and description of collections  
  • Provides programming and outreach to professional organizations, partner institutions and school outreach.
  • Preserves documentation of ownership of the collections, including Deeds of Gift and related correspondence to ensure provenance of the collections and rights management.  
  • Enters finding aids into an Archival Content Management System, makes digital objects available online through digital asset management systems and exhibits, and collaborating with Communications to inform the public. 
  • Assists the Manager and Curator of Special Collections with exhibits, tours, research requests, and digitization initiatives and is responsible for the proper care and handling of materials during those efforts.
  • Works closely with the Digital Archives Coordinator and Information Technology to ensure the longevity of born digital and digitized collections.
  • Collaborates with the Manager and Curator of Special Collections to create and implement Special Collections policies and procedures and recruit, interview, train, and oversee volunteers. 
  • Assists the Manager and Curator of Special Collections in establishing and maintaining good community relations, finding opportunities for continued and new partnerships, and recommends opportunities for additional funding, including grants. 

Required Qualifications

  • Understands, supports, and advances the vision, mission, and strategic priorities of the library.
  • Analytical and problem-solving skills with excellent attention to detail. 
  • Verbal and written communication skills, including presentation skills. Ability to express oneself clearly and effectively to internal and external stakeholders.
  • Service-oriented and committed to providing exceptional service to our patrons, staff, and community.
  • High level of professionalism and integrity with the capacity to maintain confidentiality.
  • Demonstrated knowledge of archival metadata schemas (ie. DACS, DublinCore)
  • Knowledge of archival content management systems (ie. CONTENTdm, ArchivesSpace)
  • Ability to work with minimal supervision and collaboratively as part of a team.
  • Technical competence and a willingness to learn and grow in technical understanding.
  • Excellent interpersonal and project management skills.
  • Proven ability to exercise good judgment and independent thinking.

Education and Experience

  • Master's degree in Library Science from an ALA-accredited school or another relevant degree with certification in Special Collections/Archives.
  • Minimum of two years of relevant experience in the field. 
  • Direct experience with collections care of a variety of items, including but not limited to manuscripts, rare books, ephemera, photographs, audiovisual materials, architectural records, textiles and born digital materials. 
  • Experience in conservation and preservation standards.
  • Experience with current archival cataloging standards. 
  • Experience in programming for a variety of ages. 

Equity. Diversity. Inclusion.

The Oak Park Public Library is an equal opportunity employer. We work to create and support an environment of equity, diversity, and inclusion for the benefit of our employees, our collections, our programs and services, and our community. 

Additional Details

This position reports to the Manager and Curator of Special Collections. It is full-time, 40 hours per week with competitive benefits. Starting annual salary range: $52,000 to $58,000, depending on qualifications. Position to start in May 2020. Candidates may also be asked to undergo a background check. Apply by Monday, March 23, 2020, to be considered for this position.



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