Job Summary:

We are seeking a proactive and detail-oriented Office Assistant to help ensure the smooth day-to-day operations of our workplace. This role plays a vital part in supporting the team, maintaining office organization, and handling both administrative and personal tasks for the business owner. The ideal candidate is resourceful, organized, and able to manage multiple priorities with a positive attitude.

Key Responsibilities:

• Maintain an inventory of office supplies and reorder as needed
• Make fresh coffee daily and maintain the coffee/refreshment area
• Keep the snack and break areas clean, stocked, and organized
• Order groceries and refreshments for the office weekly or as requested
• Manage general company email inboxes and ensure timely responses or follow-ups
• Schedule meetings, interviews, and employee orientations
• Prepare and process new hire paperwork and on boarding packets
• Ensure all employee files are current, organized, and confidential
• Monitor employee training status and send reminders to stay compliant
• Pay company invoices and maintain accurate records of payments
• Perform routine clerical duties such as filing, scanning, copying, and data entry
• Assist in creating and distributing monthly company announcements
• Provide direct assistance to the company owner as needed, including special projects, errands, and administrative tasks
• Maintain discretion and professionalism when handling sensitive company matters
• Other administrative duties as assigned

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred
• 1+ years of administrative or office assistant experience
• Excellent organizational and multitasking skills
• Strong verbal and written communication
• Proficient with email platforms, calendars, and Microsoft Office/Google Workspace
• Friendly, reliable, and professional demeanor

We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.