Accounts Payable Specialist

Do you get satisfaction from reconciling every last line — even when the system fighting you is AS400? We're looking for an early career AP Specialist with real accounting roots: someone who owns 3-way matching, hunts down discrepancies before they become problems, and holds vendor relationships to the same standard as the numbers.

 This role is Hybrid (4 days on- site and 1 day remote) based on the manager's discretion. 

RESPONSIBILITIES

• Review and audit reimbursement and manual check(s), paperwork, and purchase orders.
• Review daily Inventory Log shipment arrivals for receiving documentation, purchase orders, and QC stamps.
• Analyze and work with plants to resolve price problems.
• Enter payables for Non-Inventory Receiving Log, and audit receiving documentation and invoices.
• Route freight invoices and freight claims to the Traffic Department.
• Verify and/or add new vendors to AS400.
• Verify total owed invoice information against purchase order information and receiving documents in order to process payments.
• Respond to inquiries from vendors and research payment issues as needed.
• Process and distribute reimbursement and manual check requests.
• Maintain Blanket Purchase Order information and verify receipt of monthly invoices.
• Verify Total-owed Pay-out Report and review for vendor name, invoice number, payment date, and select payables.
• Perform month end close duties to include verification of inventory levels.
• Assist with training new AP clerks in AP policies and procedures.
• Cover duties for co-workers when team members are out of office.
• Other special projects as needed.

QUALIFICATIONS

• 5+ years of AP experience in distribution or manufacturing
• Bachelor’s degree in Accounting preferred; High school diploma or GED required
• Intermediate Excel skills and working knowledge of Microsoft Office
• Strong communication and interpersonal skills — you work with vendors, plants, and internal teams daily

WHO WE ARE

Newly Weds Foods' mission is to inspire new tastes across the globe – and for over 90 years, our spirit of innovation has guided everything we do. Founded in 1932 in Chicago, what began as a simple but brilliant  idea: marrying cake and ice cream into the world's first ice cream cake roll — has grown into something much bigger. Today, we are a world leader in food ingredient innovation, serving customers in more than 94 countries with an extensive portfolio spanning food coatings, seasoning systems, sauces, functional ingredients, and more. 

Newly Weds Foods is headquartered in Chicago, IL. We have a global network of over 31 manufacturing facilities and 24 R&D labs spanning North America, Europe, and Asia-Pacific. Our talented teams combine culinary artistry with food science to develop customized solutions that help our customers stand out on shelves and menus worldwide.

We're privately held, people-focused, and passionate about what we do. Join Newly Weds Foods and help shape the future of food.

COMPENSATION PACKAGE
The base salary for this position ranges from $50,000 to $56,000.

BENEFITS
At NWF, we prioritize the well-being of our employees.  We understand and appreciate that each person’s needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: 

• Physical - Medical, Prescription Drug, Dental, Vision
• Social - Paid Time Off, Company Holidays, Leave of Absence, Flexible Work Arrangements, Recognition, Training, Events
• Emotional – Employee Assistance Program, Wellbeing Programs, Family Support Programs
• Financial – 401k, Employee Incentive Plan, Life, Accidental Death & Dismemberment, Disability

Newly Weds Foods will only employ those who are legally authorized to work in the United States without assistance or support from Newly Weds Foods. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen.