Executive Assistant

Do you want to be a difference-maker? Are you a GREAT communicator?  If so, then MTN Automotive Training systems may be just the place for you. MTN is dedicated to helping dealers and their teams grow and succeed by training on innovative processes and products, including technology for both service and sales. MTN is changing the way business is done at dealerships and people are loving the change! Based in Tulsa, OK. 

Job Summary:

The Executive Assistant provides high-level administrative support to the MTN Executive Team

The Key job duties for this position are as follows:

Operations Management: 

• Drafting and proofing emails, memos, invoices, reports, contracts and other documents.
• Drafting reports, preparing presentations, taking meeting notes (both virtual and in person), maintaining records, filing, and managing expenses for the team, etc.
• Retrieves information as requested from records, emails, and other related documents; prepares written summaries of data when needed
• Maintains communication records and upkeep of CRM
• Responds to and resolves administrative inquiries and questions
• Helps create content for MTN and Nelson University
• Flexible in availability through phone or text
• Assists in the onboarding process of new team members
• Assists CEO and Executive team as needed

Calendar Management: 

• Managing, prioritizing, and executing effective scheduling
• Daily observation and awareness of executive calendars and communicates calendar priority when necessary
• Manages calendars for meetings rooms
• Prepares agendas and schedules for meetings

Travel & Logistics: 

• Coordinating and booking complex, detailed, and sometimes international travel itineraries, meetings, and agendas for the entire team
• Communication to team any travel logistics
• Collecting and submitting travel receipts
• Tracking expense reports
• Submitting and reconciling per diem

Administrative Support: 

• Orders supplies and keeps all pertinent areas stocked
• First point of contact for office visitors 
• Welcomes and directs visitors and clients
• Maintains digital filing systems
• Hosts and leads hospitality events of MTN such as organization of meetings, ordering food, set up and tear down 
• Maintains and keeps track of office related expenses
• Responsible for overseeing the upkeep of office space and building amenities
• Oversees internship responsibilities
• Prepares printed materials for team both in-house and through 3^rd party vendors
• Maintains good working relationships with MTN 3^rd party vendors

Attributes:

• Proactive with a problem-solving Mindset
• High level of professionalism
• Adaptable
• Punctual
• High Emotional Intelligence
• Strong organizational skills
• Strong verbal and written communication skills
• Discernment
• Ability to handle sensitive, highly confidential information with absolute discretion.            
• Trustworthy
• Maintains positive attitude when flexibility is required
• Understands and teaches MTN processes, products or vendors’ technology/processes
• Travel as required
• Performs additional duties as assigned by executives.
• Proficient in Microsoft Suite and CRM 

We offer Excellent Compensation Packages:

Starting salary for this role is $55K/year! We offer our team an excellent benefits package including medical, dental, vision and flex spending options! We have a very competitive 401k plan with company matching contributions! We offer paid training!

MTN Automotive Training is an Equal Opportunity Employer

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.