Director of HR and Payroll

 

Position Summary

The Director of Human Resources and Payroll performs an integral leadership function to sustain

and enhance the quality of Destination’s human capital by planning, implementing, evaluating

employee relations and human resources programs while safeguarding the integrity of payroll

processing, business policies and practices.

Duties and Responsibilities

Human Resources Management Function

• Collaboratively work with cross-functional leadership team as well as with outside

vendors to develop and launch new processes;

• Oversees talent acquisition process by applying strategic approach in identifying top

candidates that will meet extensive pre-hire requirements;

• Collaborates with other key management in developing talent and supporting career

growth;

• Performs benefits administration including annual open enrollment, monthly billing

reconciliation, life-events while ensuring quality member experience;

• Oversees implementation of new regulations brought about by the Health Care Reform

Requirements & Practices as applicable to organization;

• Educate employees of their benefit coverage as part of promoting health and wellness;

• Implements federal and state regulated leave of absence (FMLA, CFRA, PDL);

• Reviews reasonable accommodation requests as it aligns with ADA;

• Responds to all requests pertaining to employee records;

• Speaheads annual and unannounced personnel file licensing and accreditation audits

meeting all elements of performance;

• Actively collaborates with key management positions in reviewing employment relations

issues and provide best labor practice recommendation;

• Guides management to complete and monitor performance improvement plans and

effective disciplinary action practices;

• Collaborates with leadership in creating or adjusting job descriptions

• Completes credentialing verification for all professional level positions;

• Oversees employee engagement initiatives;

• Acts as a member of the Safety Committee and works collaboratively with supervisors in

managing employee injuries and hazard correction;

• Reviews and submits Federal and State annual regulatory census reporting compliance

(EEO-1 and CA Pay Data).

• Responds to EDD State benefit correspondence (UI and SD)

• Oversees compliance on regulatory posting requirements including Federal, State WC

and Cal-OSHA;

• Works closely with 401(k) TPA

• Manages and verifies independent contractor credentials and service agreements

Payroll Management Function

• Maintains integrity in performing core functions and competencies of full cycle payroll

administration;

• Assure payroll deductions for employee contributions including insurance and

garnishments are accurate;

• Assist in processing year end information including W2s;

• Ensure accurate processing, reconciliation and recordkeeping of payroll;

• Resolve escalated payroll issues and/or discrepancies;

• Responsible for HRIS/Payroll system management, user training and operational

procedures;

• Research discrepancies of payroll information on a timely basis to ensure accuracy and

prior to processing;

• Perform analysis, generate reports to assist other departments with special projects;

• Resolve escalated payroll issues and/or discrepancies

• Demonstrates commitment to company’s mission, values, and standards of ethical

behavior.

• Models a positive and professional image that emulates the organization's mission and

encourages a spirit of cooperation with co-workers. Aids co-workers and promotes

teamwork by sharing information useful to achieving desired results.

• Ensures that all clients are treated with kindness, dignity, and respect, and their rights are

always protected.

• Complies with all company and departmental policies and procedures.

• Supports best practices and objectives and participates in revision of these as necessary to

ensure provision of highest quality of care to all clients.

• Ensures adherence to state and federal regulations and company policies and procedures;

HIPAA confidentiality standards of client and facility information; Infection Control,

Universal Precautions, OSHA and safety standards; established safety precautions and

regulations in the performance of tasks and the use of equipment and supplies.

• Spearheads departmental quality improvement activities and participates in quality

improvement meetings. Recommends any equipment and supplies needed for the

department as well as any departmental improvements. Confers with department

personnel to solicit input on improving service and addressing problem areas.

• Assists in development of budget and ensures departmental expenses are within budgeted

parameters. May maintain records of expenses and submit reports to Supervisor as

required. Ensures staff is utilizing most efficient, safe and cost-effective techniques and

methods, and that supplies, equipment and personnel are used in most efficient manner to

minimize waste.

• Participates in and/or conducts training, in-service education and orientation programs.

• Serves on various committees as required by existing regulations or as appointed by

Supervisor.

• Makes written or oral reports and recommendations to Supervisor concerning operation

of department and in response to concerns or complaints.Employee

• Keeps abreast of current federal and state regulations, as well as professional standards.

• May participate in workshops and seminars to stay current with industry changes.

• Performs other related duties, as required.

The above listing of duties and responsibilities is not intended to be all-inclusive but rather to

serve as a description of the range of duties and general nature of the position. Nothing in this

job description restricts management’s right to assign or reassign duties and responsibilities to

this job at any time.

Knowledge, Skills, Abilities and Qualifications

• BA from accredited college

• Minimum of 5 years of related field in senior leadership role experience

• Background check clearance through DOJ, FBI and CACI

• Strong knowledge on employment regulation practices

• Knowledge of general payroll principles and mathematical concepts

• Highly skilled in talent acquisition and management

• Must have a valid driver’s license and eligibility for insurance with agency’s vehicle.

• Must have de-escalation and cultural competency training

• Means to travel from one office to another, required as necessary

• Ability to maintain clear boundaries with clients and staff.

• Strong leadership and interpersonal skills.

• Ability to represent Company in an ethical and professional manner, and to maintain

accountability

• Ability to interact tactfully, effectively, and professionally with others.

• Ability to understand and follow applicable regulations, policies and procedures fully and

consistently

• Willingness and ability to function as an effective team member through good

communication and cooperation to meet departmental goals

• Must demonstrate flexibility and ability to adapt to change

• Ability to organize, prioritize and meet deadlines

• Ability to maintain confidentiality and be discreet

• Must be able to multi-task and handle pressure

• Must be able to follow instructions and to accept feedback

• Must successfully pass background check, health exams, and any other pre-employment

requirements

• Must be able to operate departmental equipment, as appropriate

• Willing to work beyond normal working hours, weekends, holidays, and/or on other

shifts and in other positions, when necessary

• Must be knowledgeable of behavioral health industry practices and procedures, and/or

terminology, laws, regulations, and guidelines.

• Must be able to read, write and speak the English language sufficiently and

comprehensibly enough to perform the essential functions of the job

• Must have strong detail orientation and high accuracy level

• Strong communication skills, both one-on-one and in a group, and ability to listen and

respond to questions effectively

• Ability to inspire trust and respect, and mobilize othersEmployee 

• Ability to lead and motivate staff to achieve desired results

• Supervisory skills including ability to delegate, resolve conflict and respect diversity;

ability to train and mentor adults

• Ability to exercise discretion and independent judgment, and reach logical, practical

decisions

• Sufficient computer skills including proficiency in Microsoft Office, Outlook, and /or

Internet to perform required duties

• Creative problem-solving abilities

• Ability to think strategically, master change, and maintain future orientation

Physical Requirements and Working Condition

The knowledge, skills, abilities, physical demands and work environment characteristics described

in this job description are representative of those that must be met by an employee to successfully

perform the essential functions of this job. Reasonable accommodations may be made to enable

qualified individuals with disabilities to perform the essential functions of the job.Employee 

My signature below indicates that I fully understand and can effectively perform the job as

described. I am aware that the duties described herein are not all-inclusive and that the Company

may alter my position, duties, title, compensation, or schedule at any time. I understand that my

employment is at-will and may be terminated by either myself or the Company at any time, with

or without cause and with or without notice.