Administrative Assistant

Job description:

Job Title: Administrative Assistant

L&S Truck Center is a local, family run, Medium/Heavy Duty truck dealership that is looking for an enthusiastic Administrative Assistant who wants to join our office team. We are committed to continue growing our Dealership with a forward thinking, dedicated Administrative Assistant with a positive customer facing attitude.

Hours:

· Full Time

· No nights

· No weekends

· Holidays off

Pay:

· $15-19 per hour

Benefits:

• Competitive pay
• Health Insurance
• Dental Insurance
• Vision insurance
• Flexible Spending Account
• Health Savings Account
• Profit Sharing
• 401K with Match
• Paid Life Insurance
• Paid Vacation
• Paid Holidays
• No Nights or Weekends
• Employee Assistance Program
• Employee Discounts
• Team/Family environment
• Over 100 years in the Fox Valley

Responsibilities:

Core Responsibilities Include:

• Balancing and preparing the Daily Deposit
• Posting receipted payments to appropriate schedule and/or customer account(s) in a timely manner.
• Initial contact for A/R customer inquiries/questions related to accounts. [Resolving billing/payment issues.]
• Prepare and mail the monthly A/R statements. Normally done on 1st business day of the new month.
• Create and maintain parking rental invoices and payments.
• Processing of new credit applications from start to finish in a timely manner, with regard to established procedures.
• Maintain the Accounts Receivable data base [Computerized, and hard copy/paper file(s)].
• Utilize “In House Data Processing system, and its’ reports to contact/follow up with “Past Due” or “Over Limit” accounts. [Collections].
• Complete monthly bank reconciliation.
• Manage various customer invoicing websites.
• Assist with maintaining proper record retention.
• Compile/Maintain a proper set of notes and or correspondence that is related to this position.
• Arrive at work, take breaks, and depart work at the times designated by Assistant Office Manager

Additional Responsibilities may include but are not limited to this position:

• Gain a working knowledge of the company handbook, policies and procedures.
• Cash Drawer reconciliation.
• POS processing for customer invoices.
• Assist in reconciling/balancing various accounts, and or schedules that are assigned by the Office Manager. This is an ongoing function.
• Assist with various month/year end issues (data entry, verification of output, etc)
• Provide support to other areas within the front office.
• Answer Phones
• Assist with Special Projects with direction by Assistant Office Manager, Controller, or General Manager.

Requirements:

• Professional communication skills.
• Typing, keyboarding skills, and 10-Key Calculator functionality [all with speed and accuracy).
• Knowledge of basic accounting (effects of debits and credits).
• Work well under pressure.
• Ability to prioritize.
• Computer literacy (usage and proper utilization)
• Basic knowledge of “Word Processing” programs.
• Basic knowledge of “Excel” [Spreadsheet Program(s)].

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Appleton, WI 54914: Relocate before starting work (Required)

Work Location: In person