Accounts Payable/Administrative Assistant

Do you have strong communication skills, are great with people, and have a strong work ethic? We may have the ideal job opportunity for you! Loudonville Assisted Living residence is a well-respected, third generation family-owned and-operated business that has proudly served our senior community in upstate New York for over 50 years! We are looking for talented, detail-oriented, and dedicated professionals to ensure a bright future in our organization. If you are personable, energetic, and of high integrity, we have many opportunities for you to take the next step in your professional career!

The accounts payable clerk will aid the Full-Charge Bookkeeper by collecting mail, properly processing all vendor and miscellaneous invoices daily, reconciling accounts, filing and processing payments, vendor correspondence and follow-up, data entry, and preparation and delivery to the bank Accounts Receivable deposits as needed. General administrative assistant duties include preparing and submitting various reports and invoicing to vendors and clients, assisting in various compliance audits and filings,  assisting as needed in the Human Resources and Payroll departments (including filing, scanning, maintaining records), all other duties as assigned. This position may also need to provide additional assistance on the as-needed basis to our other departments (Nursing, Admin/Operations) including but not limited to low-level technical support, basic data entry, and virtual/physical record upkeep. This position may also require occasionally covering front desk reception during normal business hours.

This is a full time hourly non-exempt position of $23.00 per hour. Scheduled work hours of 8:00am-4:00pm Monday - Friday are required for this position with the possibility of some room for flexibility.

To be considered a candidate for this position, you should have these minimum qualifications:

•             High school diploma or equivalent

•             Associate’s degree in accounting, or one-year minimum accounts payable or bookkeeping experience preferred but not required

•             Computer literate with knowledge of Excel and Word. Experience with Quick-books and/or Bill.com preferred but not required

•             Organized and have an eye for detail

•             Friendly, tactful and professional in communications on the phone and in e-mail

•             Dependable, reliable, honest and trustworthy as this position involves access to private and confidential information