Payroll Coordinator

LifeSpire of Virginia is seeking a Payroll Coordinator to join our Home Office team in Glen Allen, VA. In this role, you’ll support the Payroll Manager in ensuring accurate and timely payroll processing, assist with biweekly payroll operations, and help maintain payroll documentation and reporting.

With over 1,000 team members across the state, we are committed to making a difference for those we serve. Our collaborative corporate team works hard but has fun doing it and is energized by our mission of empowering individuals with choices in purposeful living. Be a part of a team whose energy, compassion, and talents are valued and rewarded.

We want you to be the best you can be – we can do this together with work/life integration, career development, and a supportive environment. You will have an office in Glen Allen, Virginia with the option to work a hybrid schedule.

LifeSpire of Virginia is a dynamic, growing organization that is quickly becoming an employer of choice throughout the Commonwealth. We offer competitive pay and benefits, including generous time off, health and dental benefits, educational opportunities, and a 403B match.

Key Responsibilities:

Payroll Processing

• Assist with biweekly payroll processing for all team members.
• Verify accuracy of hours worked, overtime, and payroll deductions.
• Review payroll data and help resolve discrepancies.
• Ensure payroll processing complies with company policies and applicable laws.

Garnishment Administration

• Process and manage court-ordered garnishments, including:
• Child support
• Tax levies
• Other legal deductions
• Ensure garnishments are processed accurately and in compliance with legal requirements.

Payroll Documentation & Records

• Maintain and update payroll records, including:
• New hires
• Terminations
• Employee changes
• Tax status updates
• Ensure accurate documentation and filing of payroll records (electronic and physical).
• Assist in preparing process documentation related to Payroll Department procedures.

Benefits Reconciliation

• Reconcile monthly health benefits vendor invoices against benefit elections recorded in the payroll system.

Reporting & Administrative Support

• Assist with preparation of W-2s and year-end payroll documentation.
• Generate internal and external payroll reports as needed.
• Support quarterly PBJ processing and submission.
• Serve as backup to the Payroll Manager when needed.

Qualifications:

Education & Experience

• 1–2 years of payroll processing experience, preferably within a multi-entity organization.
• Fundamental Payroll Certification (FPC) preferred but not required.

Skills & Competencies

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to maintain confidentiality with sensitive payroll information.
• Positive, collaborative attitude and ability to build strong working relationships.

Technical Skills

• Experience with UKG / Kronos Workforce Central is a plus.
• Proficiency with Microsoft Excel, including:
• VLOOKUP
• Pivot Tables
• Competency in Microsoft Office applications.