Accounting Office Manager

Oakland, CA

We are seeking a highly organized, detail-oriented Accounting Office Manager to lead our accounting and HR payroll functions.

This role is ideal for a hands-on professional who thrives in a dealership environment, values structure and compliance, and is excited to help build strong internal processes.

If you are dependable, proactive, and experienced in dealership accounting and payroll operations — we want to hear from you.

Position Summary

The Accounting Office Manager oversees both HR Payroll administration and daily accounting operations, ensuring accuracy, compliance, timeliness, and proper internal controls. This individual will work closely with dealership leadership while maintaining confidentiality and financial integrity across all processes.

Key Responsibilities

HR & Payroll Administration

• Conduct pre-employment screenings using third-party software

• Manage new hire onboarding through ADP

• Oversee benefits enrollment and maintenance

• Update and maintain payroll records

• Manage and record employee PTO

• Process semi-monthly and monthly commission payrolls using ADP timekeeping

• Provide detailed sales commission reports to management for approval and correction

• Ensure proper internal controls, segregation of duties, and compliance with company policies

Accounting Operations

• Manage daily deposits and banking transactions

• Reconcile accounts and maintain accurate financial records

• Process and receipt incoming payments from customers and vendors

• Assist billing clerk with processing vehicle deals

• Perform statement reconciliations and maintain related schedules

• Oversee workflow, accuracy, and timeliness of accounting processes

• Assist with month-end closing, account reconciliations, and schedule reviews

• Identify and escalate financial variances, delays, or documentation issues

• Perform additional accounting-related tasks as assigned by management

Qualifications & Skills

• Proficient in Microsoft Excel and standard office software

• Payroll software experience required (ADP preferred)

• Automotive software experience helpful (Reynolds & Reynolds and/or ADP)

• Strong attention to detail and organizational skills

• High level of confidentiality and integrity

• Ability to multi-task and meet deadlines in a fast-paced dealership environment

• Strong written and verbal communication skills

• Accurate reporting and analytical skills

• Basic understanding of financial transactions and record-keeping

What We Offer

• Competitive compensation

• Health, dental, and vision benefits

• Paid time off

• 401(k) plan

• Opportunity to grow with a dealership 

• A leadership role with impact 

Ready to Be Part of the Future?

If you are a reliable, detail-driven accounting professional looking to contribute to a premium automotive brand, we invite you to apply.

Help build a foundation of accuracy, accountability, and excellence.