Childcare Executive Administrator

Description of the role:

Assists and supports the Director and Assistant Director in all aspects of the academy to include office management, staff and customer relations, quality control, record keeping, and physical facility.

Responsibilities:

• Responsibilities and Duties

  • Develops and maintains positive, professional working relationships with staff members.

  • Takes an active role in planning, organizing, and participating in academy events and activities.

  • Manages and maintains reports, records, and logs to ensure accuracy and compliance.

  • Assists in daily supervision of staff and keeps the Director informed of any staff concerns or issues.

  • Completes and submits required paperwork and record-keeping accurately and on time.

  • Builds and maintains positive, open communication with parents to support family engagement.

  • Assists with onboarding new hires, including conducting staff orientations and training support.

  • Covers classrooms as needed to ensure ratios and smooth daily operations.

  • Orders and maintains inventory of office, classroom, and paper supplies.

  • Monitors topical ointments and related permission slips to ensure compliance with policies.

  • Organizes permission slips and documentation for field trips and special events.

  • Reviews children’s daily reports for accuracy and completeness before distribution.

  • Distributes supplies and deliveries, maintaining accurate records of orders and deliveries.

  • Answers phones and responds to emails promptly and professionally.

  • Recognizes and reports parent concerns to the Director in a timely manner.

  • Assists with enrollment inquiries, follow-ups, and gives facility tours to prospective families.

  • Transports children safely on the school bus as needed.

Requirements:

• Candidate must have child care credentials and 2 years’ experience working in a child care center.
• Must be able to work an average of 40 hours per week.
• Must be able to lift no less than 40 pounds.

Job Location: Collierville, TN

About the Company:

Company Name: Kiddie Academy of Collierville