Automotive Controller/Office Manager

Irwin Lincoln Mazda, proudly family-owned and operated since 1960, has built a legacy of excellence in automotive sales and service. With over six decades of commitment to customer satisfaction and community values, we’re looking to add a detail-oriented and experienced Automotive Controller / Office Manager to our team.

Position Summary:
The Automotive Controller / Office Manager will be responsible for managing and overseeing the financial operations of the dealership. This role ensures compliance, accuracy, and efficiency in all accounting and office procedures. The ideal candidate will have a strong background in dealership accounting and office management.

Key Responsibilities:

• Manage Accounts Payable and Accounts Receivable processes

• Prepare and submit Form 8300 and 1099 documentation

• Process payroll accurately and timely

• Post deals into the accounting system and verify for accuracy

• Handle daily bank deposits and monitor cash flow

• Monitor and reconcile schedules and general ledger accounts

• Perform weekly account reconciliations

• Oversee end-of-month closing procedures

• Administer and monitor compliance with all financial and regulatory standards

• Coordinate with external accountants, vendors, and internal departments

• Support dealership leadership with financial reporting and analysis

Qualifications:

• Minimum 3 years of experience in automotive dealership accounting

• Strong knowledge of dealership financial operations and compliance

• Proficiency in dealership management software (e.g., CDK, Reynolds & Reynolds, or similar)

• Detail-oriented with excellent organizational skills

• Ability to work independently and lead a small office team

• Strong interpersonal and communication skills

• Experience with federal and state compliance requirements related to 8300’s and 1099’s

What We Offer:

• Competitive salary, based on experience

• Health, dental, and vision insurance

• Paid time off and holidays

• Supportive and family-oriented work environment

• Opportunity to be part of a well-established, respected dealership