Automotive Billing Clerk

Grey Wolf Automotive Group is seeking a detail-oriented Automotive Billing Clerk with a strong customer service focus and a positive, team-first attitude. This is a critical role within our dealership’s accounting department and offers the opportunity to grow in a fast-paced, professional environment.

Position Requirements:

• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Solid understanding of dealership accounting practices
• Proven ability to manage and process a high volume of paperwork efficiently
• Reynolds & Reynolds Preferred

Primary Responsibilities:

• Accurately bill and breakdown vehicle deals for both new and used car sales
• Reconcile accounting schedules and ensure accuracy in deal postings
• Process and record all payments received, ensuring proper application to customer accounts
• Issue payoff checks for trade-in liens and coordinate with financial institutions
• Handle all deal-related disbursements, including over payments, referral fees, and customer refunds
• Process, bill, and track dealer trades
• File deal jackets and maintain accurate deal documentation
• Verify all deal information for completeness and compliance
• Support title and registration processing as needed
• Research and resolve outstanding vehicle-related receivables
• Assist with F&I product cancellations and ensure timely customer refunds
• Maintain logs and reports for deal funding status and billing discrepancies

Additional Responsibilities:

• Assist with month-end closing procedures and financial reporting
• Support internal audits by preparing and providing requested documentation
• Provide backup support for other accounting roles when needed (cashiering, accounts receivable/payable)
• Train new team members on billing and documentation procedures

What We Offer:

• Comprehensive benefits package, including medical, dental, vision, and 401(k)

Job Requirements:

• Willingness to undergo a pre-employment background check and drug screening
• Valid driver’s license required
• Experience in automotive dealership operations is strongly preferred