Construction Scheduler / Coordinator – Shared Services

Position summary 

Maintain a reliable, coordinated construction schedule supporting Commercial Construction and Production Homes. Integrate PM priorities, field readiness, crew capacity, materials, equipment, and subcontractor availability into an actionable schedule. Keep scheduling and work-order information current in company systems and make constraints visible before they disrupt execution. 

Key responsibilities 

• Maintain the master construction schedule and a rolling two- to four-week look-ahead for both divisions, with daily updates as conditions change. 

• Collect and validate scheduling inputs from PMs, field leaders, irrigation teams, procurement, and subcontractors. 

• Track prerequisites such as lot or site readiness, approvals, materials, access, equipment, and predecessor work. 

• Identify resource conflicts, unrealistic commitments, and idle capacity; present options to the General Manager, Construction Services, for decision. 

• Publish approved crew assignments and schedule changes through agreed channels; confirm that affected teams receive updates. 

• Coordinate material and equipment timing with responsible owners to align deliveries with confirmed work. 

• Maintain work orders, tickets, dates, status, and scheduling records in Aspire or other approved systems. 

• Track planned versus actual starts and completions, record delay reasons, and support schedule-performance reporting. 

• Support scheduling meetings with a concise list of constraints, decisions required, owners, and deadlines. 

• Maintain an accessible record of schedule revisions and commitments; flag incomplete information instead of treating assumptions as confirmed. 

• Use Aspire scheduling and work-order data as a planning tool, keeping it current and accurate so it supports schedule decisions rather than serving only as a record. 

Required qualifications 

• Two or more years of scheduling, dispatch, construction administration, project coordination, or comparable operations experience. 

• Strong organization, accuracy, and ability to coordinate changing priorities across multiple teams. 

• Ability to understand construction sequencing and distinguish confirmed readiness from tentative dates. 

• Proficiency with Excel, Outlook, Teams, and scheduling or work-order systems. 

• Clear communication and ability to escalate conflicts with facts and practical options. 

Preferred qualifications 

• Landscape construction, irrigation, production home, or commercial subcontractor experience. 

• Experience with Aspire, Procore, or similar project and ERP systems. 

• Experience coordinating crews, subcontractors, material deliveries, and equipment availability. 

Work environment 

Combination of office and active construction-site work, with local travel as needed. Work may require early starts and seasonal schedule flexibility. Site visits involve walking on uneven terrain and exposure to weather; required personal protective equipment must be used. Essential duties may be performed with reasonable accommodation.