Automotive Title Clerk

Glenn Buege Chevrolet is seeking a detail-oriented and highly organized individual to join our team as an Automotive Title Clerk/Office Assistant. This is a rare opportunity to work in a small town automotive office environment, assisting with critical accounting and title-related functions. We are looking for a dedicated professional with a strong background in office administration, accounting, and vehicle title processing. If you are ready to make a positive impact on our operations, we invite you to apply!

Job Responsibilities:

• Assist with accounts payable/receivable payments and reconciliation.

• Post daily deposits, petty cash, and other accounting transactions.

• Aid in preparation of floor plan audits and account reconciliation.

• Handle title work, including customer trade-ins and payoffs.

• Post reserve statements, funding notices, rebates, and incentives.

• Reconcile accounting schedules and statements.

• Perform general administrative duties for the accounting department.

• Process vehicle titles for new, used, and wholesale vehicles.

• Stay updated on current DMV regulations and ensure compliance with title and licensing requirements.

• Answer phone calls and direct inquiries to the appropriate departments.

• Assist with cashiering duties as needed.

 Qualifications:

• High school diploma or equivalent; additional education in accounting or business administration is a plus.

• Minimum of 10 years of experience in office administration, with preference given to experience in automotive accounting or finance.

• Strong understanding of basic accounting principles and financial transactions.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Excellent organizational and time management skills with the ability to multitask and prioritize tasks effectively.

• Exceptional written and verbal communication skills.

• Ability to manage sensitive financial data with discretion.

• Flexibility to work evenings and weekends as needed.

• Must pass a background check.

 Additional Beneficial Skills:

• Knowledge of automotive dealership operations and related software. (Dealertrack)

• Strong customer service skills with the ability to handle inquiries and resolve issues efficiently.

• Basic understanding of state and federal tax laws as they relate to vehicle sales and title transactions.

• Ability to work under pressure, especially during peak periods.

• Familiarity with vehicle registration and licensing processes.

• Adaptability and willingness to learn new systems and technologies.

What We Offer:

• Comprehensive Benefits: Medical, Dental, Short-term Disability, AD&D, and Life Insurance.

• Paid Time Off: Sick time, PTO with seniority, and 6 paid holidays.

• Training & Career Growth: Paid training with real opportunities for advancement within the company.

• Employee Discounts: GM Dealership pricing on vehicles and parts and service.  

• Competitive Compensation: Hourly pay ranging from $15.00 - $18.00, depending on experience.