Escrow Specialist

Job Title: Escrow Specialist

Location: Quitman, TX

Reports To: Escrow Manager

Employment Type: Full-Time

Position Overview

We are seeking an experienced and licensed Escrow Specialist to manage and close a high volume of both residential and commercial real estate transactions. The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, excels at multitasking, and provides exceptional service to clients, agents, and lenders. This role requires the ability to independently manage a heavy workload, solve problems proactively, and maintain compliance with all Texas Department of Insurance (TDI) regulations and company policies.

Key Responsibilities

• Independently manage a full pipeline of high-volume residential and commercial escrow files from opening to post-closing.

• Review and prepare closing documents, settlement statements, and disbursement instructions in compliance with Texas title laws and TDI regulations.

• Work closely with lenders, real estate agents, builders, developers, and attorneys to coordinate timely closings.

• Identify and resolve complex title issues, liens, and encumbrances prior to closing.

• Conduct signings and explain closing documents to buyers, sellers, and agents in a professional and accurate manner.

• Disburse funds and balance files according to escrow accounting procedures.

• Ensure strict adherence to escrow and trust account reconciliation procedures.

• Communicate proactively with clients and stakeholders to ensure expectations and timelines are met.

• Maintain accurate records and documentation for auditing and compliance purposes.

• Demonstrate strong judgment and decision-making skills in time-sensitive and high-pressure situations.

Qualifications

• Active Texas Escrow Officer License (or ability to obtain escrow license within 90 days)

• 5+ years of experience in title or escrow with a focus on high-volume residential and commercial closings.

• Strong working knowledge of Texas real estate laws, title insurance underwriting, and escrow accounting.

• Proficient with industry software such as RamQuest, Qualia, or SoftPro.

• Excellent organizational and communication skills, with the ability to manage multiple priorities effectively.

• Demonstrated ability to problem-solve independently and take initiative to ensure smooth closings.

• High degree of accuracy, integrity, and professionalism in all client interactions and documentation.

Preferred Attributes

• Proven success in handling builder accounts, multi-property portfolios, and commercial developments.

• Ability to foster long-term relationships with clients and referral partners.

• Team-oriented approach with leadership potential and a strong work ethic.

• Adaptability to new technology and process improvements to increase efficiency and service quality.

Compensation & Benefits

• Competitive base salary plus bonus potential.

• Comprehensive health, dental, and vision insurance.

• 401(k) with employer match.

• Paid holidays and PTO.

• Continuing education and professional development opportunities.