Associate Exhibitions Registrar

Chicago, IL
Full Time


The Field Museum is a not-for-profit museum located on Chicago’s Museum Campus. In the Field's 125+ year history, which started in 1893 at the World’s Columbian Exposition in the “White City,” we have engaged in research on all seven continents, cultivated a collection of over 40 million specimens and objects, engaged with hundreds of thousands of students from Chicago and the surrounding areas, and welcomed millions of visitors to the Museum each year. We accomplish this through the efforts of our dynamic and diverse staff of not only scientists and educators, but also front line staff in Visitor Services and Membership, Protection Services, Facility Planning and Operations, as well as behind the scenes support staff. 


The Field Museum is in search of an Associate Exhibitions Registrar to join our team!


The Associate Exhibitions Registrar supports a robust program of incoming, traveling, and permanent gallery exhibitions. This new position reports to the Exhibitions Registrar and plays an integral role within the Exhibition Registration team with responsibility for incoming loans and exhibitions at the Field Museum (FM) and host venues as well as working collaboratively with Collections, Conservation, and Exhibits Maintenance among others to ensure the safety of material culture and scientific specimens. Applicants must include a cover letter.


Duties and Responsibilities 

  • Generate loan agreements, in cooperation with exhibition developers and project managers, and maintain correspondence with lenders for assigned projects
  • Work with Field Museum curatorial and scientific departments to coordinate the inclusion of collections material in Exhibition projects
  • Prepare artifact-related estimates (shipping, insurance, packing, crating, loan fees, courier costs, etc.) for exhibition budgets and traveling exhibition clients
  • Review potential host venues’ General Facility Reports; provide a summary document to Exhibitions Registrar for follow up and/or final approval
  • Contribute to applications for federal immunity and indemnity
  • Secure CITES and other required permits
  • Contribute to the creation of exhibition installation manuals, documents, and schedules
  • Maintain KE EMu records for exhibition projects, as assigned, to ensure accuracy of collections and loan data across all databases used within the Exhibitions Department
  • Keep registration files organized and up-to-date; archive files
  • Collaborate to plan and administer detailed artifact installation and de-installation schedules with the Exhibitions Registrar and Production Managers for assigned projects
  • At FM, collaborate with Production Managers to coordinate object-based staffing for de/installations to ensure compliance with lender/courier requirements
  • At host venues, manage teams of object-based staff on de-installations
  • Collaborate interdepartmentally to provide exhibit case access to researchers; supervise researchers as needed; supervise contractors
  • Create and maintain detailed condition reports with couriers and/or other registrars
  • Perform duties as artifact handler and object transporter
  • Maintain security protocols, in close collaboration with museum security personnel
  • With conservators, monitor object conditions and environments
  • In close coordination with the Exhibitions Registrar, lenders, shippers, etc., arrange logistics, packing, and crating for the safe and economical transport of objects
  • Monitor/supervise the loading, packing, and movement of exhibition objects  
  • Serve as a courier as needed



  • Bachelor’s Degree in Museum Studies or a related field is required 
  • A minimum of 7 years in museum registration or collections management, with specific experience in large scale and/or traveling exhibitions, installation, and artifact handling is required 
  • Experience reviewing General Facility Reports, lender requirements, and shipping, packing, and crating contracts
  • Knowledge of database applications (KE EMu) and digital image management software
  • Ability to travel up to 2 weeks domestically
  • Ability to maintain a respectful and diplomatic demeanor with colleagues, lenders, and collaborators is critical
  • Possess superior judgment, problem-solving skills, attention to detail, and initiative
  • Excellent communication skills and collaborative nature; ability to work independently as well as collaboratively and as part of a team
  • Willingness to work occasional early, late, weekend, and long hours as needed
  • Comfortable working with a variety of objects including art, artifacts, scientific specimens, and human remains
  • Ability to perform physical activities such as stooping, kneeling, lifting, and enduring various temperatures during outdoor loading and unloading; ability to lift 40 lbs 
  • Experience working with people/institutions of different cultures and nationalities
  • Demonstrated ability to maintain a calm demeanor and problem-solve creatively and intuitively in a fast-paced environment; flexibility is key
  • Familiarity with CITES applications and permits a plus
  • Familiarity with federal immunity and indemnity programs a plus



Important Note: In order to protect the health and safety of our employees, guests and their families, the Field Museum is requiring all employees to be fully vaccinated against COVID-19. Requests for exemptions from the vaccine will not be considered as given the nature of this position, we are unable to provide an accommodation for anyone who has not been vaccinated.


The Field Museum is an equal opportunity workplace and employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other protected class. We strive to create a working environment that is free of all forms of discrimination and one that promotes human dignity and mutual respect among all staff. We believe every member of our organization enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, to identify challenges, and to discover, design, and deliver solutions.

The Field Museum strives to ensure that our career website and recruiting process are accessible to all. If you are unable or limited in your ability to use or access our online application, or if you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to

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