Assistant Title Clerk/Accounting Assistant

Assistant Title Clerk/Accounting Assistant

Job Description:

This position is responsible for accurately processing vehicle paperwork and preparing legal transfer documents. Processing all paperwork to be submitted to the Department of Motor Vehicles and financing institutions, in a timely manner. This role will assist our business office in various accounting tasks and administration duties.

Essential Job Responsibilities:

Break down deals after delivery, submit all financial contracts for vehicle purchases

Prepare all data pertaining to trade-in vehicles

Process trade-in payoffs

Complete DMV paperwork and process customer registrations

Process Dealer Trades and Wholesale transactions

Purchase all vehicles into inventory and assign stock numbers

Reconcile vehicle inventory and schedules

Submit extended warranty transactions

Prepare daily deposit for all departments

Receipt of various payments, including reconciling all accounts receivable journals

Prepare and mail customer accounts receivable statements

Submit warranty cancellations

Submit warranty claims for Service department

Additional duties will be assigned upon completion of training

Education and Experience:

High school diploma required

At least one year dealership experience preferred

Notary public preferred

Knowledge, Skills, and Abilities:

Excellent oral and written communication skills 

Must possess basic computer skills including Microsoft Office

Knowledge of AutoMate DMS software is preferred, but will be training if necessary

Must possess a professional personal appearance and demeanor

Will be required to use office machinery such as computer, printer, telephone, fax machine, etc.

Must be detail oriented, organized, and a problem solver

Benefits:

Medical insurance

Dental insurance

Paid time off

Retirement Plans - 401(k) with company match and Pension

Paid Holidays