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Vehicle Intake Specialist

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Vehicle Intake Specialist

Duval Ford is seeking a Vehicle Intake Specialist for our Duval Fleet division. This role performs incoming vehicle inspections, manufacturer pre-delivery inspections, and assigned warranty and recall repairs.   This role documents vehicle condition, completes required technical work, and provides accurate readiness information to support inventory and production workflows.  The Vehicle Intake Specialist coordinates with Inventory and Logistics on receiving and movement needs. Final inspection of completed upfits remains the responsibility of the Quality Control Specialist.

Duval Ford is a family-owned dealership built on integrity, outstanding customer service, and positively impacting the lives of both our employees and customers. We pride ourselves on fostering a welcoming, growth-oriented environment where successful careers are built.

Requirements

  • Excellent attention to detail and accuracy.
  • Proficiency in inventory management software and Microsoft Office Suite.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Physical ability to lift and move heavy items as required.
  • Maintain required manufacturer certifications.
  • EVT Certification required.

 

Responsibilities

Vehicle Receiving & Intake

  • Receive and verify incoming vehicles from transport carriers
  • Inspect shipments for visible damage and document discrepancies
  • Match vehicles to purchase orders, invoices, and shipping documentation
  • Accurately log vehicle arrivals in internal systems

Pre-Delivery Inspection (PDI)

  • Perform comprehensive PDI according to manufacturer and dealership standards.
  • Check the mechanical, electrical, and cosmetic condition of each vehicle.
  • Identify, document, and report any defects or required repairs.
  • Coordinate with the necessary departments to address required corrections.
  • Ensure fuel and other fluid levels are satisfactory.

NCGR Workflow Processing

  • Enter vehicles into the NCGR process accurately and in a timely manner.
  • Ensure all required workflow items, photos, and documentation are complete.
  • Communicate delays, issues, or exceptions to management.

Quality Control & Documentation

  • Maintain detailed inspection records and reports.
  • Ensure all vehicles meet dealership quality standards before release.
  • Assist in maintaining organized and accurate inventory tracking

Coordination & Support

  • Work closely with sales, service, and upfit teams to prioritize units
  • Assist in staging vehicles for next steps (upfit, detailing, delivery)
  • Support lot organization and general vehicle movement as needed

Install & Warranty

    • Install OEM & aftermarket parts
    • Perform OEM recalls & warranty work

Benefits

  • Medical, dental, vision, and additional benefits offered
  • 401(k)
  • Paid time off and holidays
  •  

All applicants are required to demonstrate the ability to pass all pre-employment testing to include: background checks, motor vehicle check and pre-employment drug test and be able to present a valid drivers' license.

 

Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

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Equal Employment Opportunity Information (Voluntary Disclosures)

DUVAL Ford Government is proud to be an Equal Employment Opportunity and Affirmative Action employer. All employment decisions at DUVAL Ford Government are based on business needs, job requirements and individual qualifications, without regard to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, past or present military service, or any other characteristic protected by law. The purpose of this Self-Identification Form is to comply with federal government record-keeping and reporting requirements, and to ensure equal employment opportunity at DUVAL Ford Government. The data you provide on this form will be kept confidential and used solely for analytical and reporting requirement purposes. When reported, data will not identify any specific individuals. Moreover, this information will be kept separate from your application.

Answering these questions is optional and voluntary and your refusal to provide it will not subject you to any adverse treatment.

Ethnic and Race identification

Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.

White (Not Hispanic or Latino) - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Black or African American (Not Hispanic or Latino) - A person having origins in any of the black racial groups of Africa.

Native Hawaiian or Pacific Islander (Not Hispanic or Latino) - A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Asian (Not Hispanic or Latino) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

American Indian or Alaska Native (Not Hispanic or Latino) - A person having origins in any of the original peoples of North and South America (including Central America), and who maintain tribal affiliation or community attachment.

Two or More Races (Not Hispanic or Latino) - All persons who identify with more than one of the above five races.

Veteran status

DUVAL Ford Government is subject to the Vietnam Era Veterans’ Readjustment Assistance Act of 1975, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA), which requires DUVAL Ford Government to take affirmative action to employ and advance in employment veterans in the following classifications.

A “disabled veteran” is one of the following: A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs or a person who was discharged or released from active duty because of a service-connected disability.

A “recently-separated veteran” means any veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval or air service.

An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Protected veterans may have additional rights under USERRA—the Uniformed Services Employment and Reemployment Rights Act. In particular, if you were absent from employment in order to perform service in the uniformed service, you may be entitled to be reemployed by your employer in the position you would have obtained with reasonable certainty if not for the absence due to service. For more information, call the U.S. Department of Labor's Veterans Employment and Training Service (VETS), toll-free, at 1-866-4-USA-DOL.

If you believe you belong to any of the categories of protected veterans listed above, please indicate by checking the appropriate box below. As an employer subject to VEVRAA, we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information provided will be used only in ways that are not inconsistent with VEVRAA.

Signature and Verification

I certify that answers given herein are true, accurate, and complete to the best of my knowledge. I authorize investigation into all statements I have made on this Form as may be necessary for reaching an employment decision. In the event I am employed, I understand that any false or misleading information I knowingly provided herein or in subsequent interviews may result in discharge and/or legal action. I understand that this Career History Form is not the sole basis from which a hiring decision has been made, and understand that this Form will be used in conjunction with a series of interviews and assessments to determine my suitability for the role to which I am applying.

AI Usage Notice


This employer may use artificial intelligence (“AI”) to assist in evaluating candidates and making hiring decisions. To the extent the employer is using AI, it will be used to consider the candidate’s fitness for a position. The AI used to assist in evaluating candidates and making hiring decisions will review a candidate’s profile for employer-identified characteristics. The employer is not replacing human decision-making with AI and humans will be reviewing and ultimately making decisions relating to a candidate’s application. As a candidate, you acknowledge and consent to the use of AI by employer in this manner.

By submitting my application, I consent to the collection, storage, and processing of my personal data for the purposes of evaluating my candidacy for employment.

DUVAL Ford Government