Inventory Specialist

Job Title:  Inventory Specialist

Location:  Diamond Buick GMC, Alexandria, MN

Status: Full-time or Part-time

Reports to: General Sales Manager

Job Summary:

About us: 

Join Diamond Buick GMC, the ultimate destination for a fulfilling life, work, and of course a competitive pay plan with high income potential. As a progressive, family-owned company with 30+ years of Buick & GMC Excellence, we offer the best of the best in the 2019 Best Minnesota Town. Our focus is on creating an enjoyable and hassle-free customer service experience, and we believe our dedicated team is crucial to achieving this goal. At Diamond Buick GMC, you'll be part of an award-winning dealership that values a fun and professional work environment, provides paid training, and ensures employee success through respect and coaching. Drive your career with us!

Essential Duties & Responsibilities:

Merchandising & Vehicle Presentation

• Conduct daily pre-lot walk-arounds to ensure the dealership lot is clean, organized, and presentable.
• Confirm each vehicle is properly equipped with QR pricing codes, Buyer’s Guides, window stickers, and other display materials.
• Identify and correct minor presentation issues; escalate larger items to management for resolution.

Vehicle Check-In & Documentation

• Check in all new-vehicle deliveries and auction purchases, verifying VINs, features, and condition upon arrival.
• Enter and update inventory records accurately in the dealership management system.
• Maintain all supporting documentation including purchase invoices, titles, and related compliance paperwork.

Reconditioning & Sublet Management

• Coordinate all internal and sublet reconditioning work, including PDR, glass repair, and cosmetic enhancements.
• Track all reconditioning progress within iPacket Recon and ensure timely completion.
• Work with the Service Department to manage turnaround time and control reconditioning costs.

Auction & Transport Logistics

• Coordinate the movement of vehicles to and from auction locations.
• Manage outgoing wholesale and aged inventory units with complete documentation and accurate condition reporting.
• Track transport costs and schedules to ensure timely delivery and return of vehicles.

Acquisition Support

• Utilize dealership CRM tools to identify potential vehicle acquisition opportunities.
• Engage with service drive customers and local community members to source desirable inventory.
• Support management with market analysis and acquisition strategy.

Online Inventory & Turn Management

• List and manage vehicles across multiple remarketing platforms
• Review aged inventory weekly and make recommendations for merchandising, or disposal actions.
• Monitor online visibility, pricing accuracy, and photo quality.

Compliance & File Management

• Assist with organizing deal jackets, Buyer’s Guides, and compliance documentation in coordination with office staff. Maintain complete and accurate files for all inventory-related activities to ensure audit readiness.

Qualifications:

• Must be at least 18 years of age
• Ability to communicate effectively with key partners
• Familiarity and working knowledge of Microsoft Excel, Google Sheets
• Ability to do analytical work for extended periods, using a computer and software programs
• Ability to multitask with multiple interruptions while thoroughly completing tasks within assigned deadlines in a timely, complete and accurate manner
• Above average analytical skills
• Good math skills
• Competent use of keyboard and mouse
• Must have a valid driver’s license and acceptable driving record

Benefits and Compensation:

• Medical
• Dental
• Vision
• 401k
• PTO and paid holidays.

Equal Opportunity Employer