Office Coordinator/Receptionist

Job Description: Office Coordinator/Receptionist
Location: San Antonio, Texas
Company: Dalkia - Smart Infrastructure Solutions

About Dalkia US
Smart Infrastructure Solutions, a subsidiary of Dalkia, is a leading energy efficiency and smart infrastructure solutions provider. Our mission is to help organizations achieve their sustainability goals by offering innovative energy-saving solutions and technologies.

Position Overview
We are seeking a professional and highly organized Office Coordinator/Receptionist to join our San Antonio, Texas team. This individual will play a crucial role in ensuring the smooth day-to-day operations of our office. The ideal candidate will be a proactive multitasker with excellent communication and organizational skills who thrives in a dynamic and collaborative environment.

Key Responsibilities

• Reception Duties

  • Serve as the first point of contact for visitors, clients, and employees.
  • Manage the front desk, answer incoming calls, and direct inquiries to appropriate personnel.
  • Maintain a welcoming and professional reception area.

• Administrative Support

  • Manage schedules, book conference rooms, and coordinate meetings and appointments.
  • Prepare and distribute internal and external correspondence, including emails and memos.
  • Assist in maintaining records, filing systems, and office documentation.
  • Support senior staff with travel arrangements and expense reporting.

• Office Coordination

  • Monitor and maintain office supplies, ordering replacements as necessary.
  • Oversee maintenance requests and liaise with vendors to ensure timely resolution of issues.
  • Coordinate logistics for company events, meetings, and team-building activities.
  • Ensure compliance with company policies, procedures, and safety standards.

• Team Collaboration

  • Support onboarding processes for new employees, including workspace setup and orientation.
  • Work closely with HR, IT, and other departments to ensure smooth office operations.
  • Foster a positive and efficient workplace environment.

Qualifications

• Education & Experience

  • High school diploma or equivalent (Associate’s degree or higher preferred).
  • 2+ years of experience in office administration, reception, or related roles.

• Skills & Attributes

  • Exceptional interpersonal and communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Professional demeanor and ability to maintain confidentiality.
  • Self-motivated, detail-oriented, and able to work independently.

• Additional Requirements

  • Familiarity with office equipment (printers, scanners, phone systems).
  • Experience in energy or infrastructure industries is a plus but not required.

Why Join Dalkia?

• Opportunity to work with a mission-driven company focused on sustainability and innovation.
• Collaborative and supportive team environment.
• Competitive salary and benefits package, including health, dental, and vision insurance, 401(k) plan, and paid time off.

How to Apply
If you are ready to contribute to a forward-thinking team in a growing industry, we encourage you to apply! Please submit your resume and cover letter detailing your qualifications and interest in the position.

Dalkia is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.