Pilot Batch Specialist

Who we are:

Cosmetic Solutions is a leader in the development and manufacturing of scientifically proven, innovative personal care products. With a focus on, face, body, hair, OTC, and professional use formulations, we create some of the most cost effective, high quality and powerful products on the market.

Providing world class services to up and coming businesses, large established brands, physicians, estheticians and other skin care professionals; we specialize in research & development, custom formalization, graphic design, manufacturing, packaging and delivery.

Job Title: Pilot Batch Specialist
Department: Technical Services
Reports To: Technical Services Manager
Location: Cosmetic Solutions, Boca Raton, Florida, 33487

Position Summary

The Pilot Batch Specialist is responsible for executing pilot-scale batch manufacturing to support scale-up activities from R&D to full-scale production. This role requires advanced compounding knowledge, hands-on technical expertise, and strong problem-solving skills to ensure smooth product transitions into manufacturing. The Specialist will work closely with R&D, Technical Services, and Compounding teams to translate lab-scale formulas into optimized, production-ready manufacturing procedures.

Key Responsibilities

• Pilot Batch Execution
• Manufacture pilot batches following approved formulas and preliminary manufacturing instructions.
• Accurately weigh, measure, and process raw materials in accordance with batch records and compounding procedures.
• Operate pilot-scale mixing, heating, cooling, and homogenization equipment safely and effectively.
• Scale-Up Support
• Collaborate with R&D and Technical Writer to identify critical process parameters and adjust for vessel configuration differences.
• Document any process adjustments made during pilot runs to inform final manufacturing instructions.
• Troubleshoot formulation or processing issues during pilots and recommend process improvements.
• Technical Documentation & Feedback
• Provide detailed batch notes, including observations and process changes to the Technical Writer.
• Assist in drafting and refining manufacturing procedures for production scale with the Technical Writer.
• Support validation batches by ensuring process parameters from pilots are accurately transferred to production.
• Equipment & Safety
• Maintain pilot equipment in clean and calibrated condition, reporting any maintenance needs promptly.
• Follow all safety, cGMP, and company procedures when handling raw materials and operating equipment.
• Participate in equipment setup, changeovers, and clean-down activities for pilot runs.
• Cross-Functional Collaboration
• Work with Compounding, Quality, Technical Writer and R&D to ensure process consistency and product quality.
• Participate in technical transfer meetings and scale-up reviews (NPI).
• Train junior team members on pilot and small-scale compounding techniques as needed.

Qualifications

• Education:
• High school diploma or equivalent required; technical or vocational training in chemical processing, cosmetic science, or related field preferred.
• Experience:
• Minimum 5+ years of experience in cosmetic or personal care compounding, with at least 2 years in pilot or scale-up manufacturing.
• Demonstrated ability to operate various compounding equipment (e.g., mixing vessels, homogenizers, heating/cooling systems).
• Skills & Competencies:
• Strong understanding of cosmetic formulation processes, including emulsions, hot pour, gels, serums and scrubs.
• Ability to read, understand, and execute batch records and technical documentation.
• Excellent attention to detail, documentation skills, and problem-solving ability.
• Working knowledge of GMP, safety, and quality requirements in cosmetic manufacturing.
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Cosmetic Solutions LLC. is committed to equal employment opportunity for all employees and applicants for employment without regard to age, color, creed, disability status, gender, national origin, race, religion, sexual orientation or veteran status, or any other legally protected status.