Office Administrator

Job Title: Office Administrator
Company: Chapman Ford
Location: 3400 N 89th St, Scottsdale, AZ 85251
Schedule: Monday-Friday | 7:30am-4:30pm
Pay: $18-$22/hour (DOE)

About the Role

Chapman Automotive Group is a family-owned dealership organization that has delivered exceptional service and a customer-first experience since 1966. As one of the leading automotive retailers in Arizona and Nevada, we take pride in our strong team culture and commitment to excellence.

Our Chapman Ford location in Scottsdale is currently seeking an Office Administrator to join our business office team. In this role, you will support the timely and accurate billing of sold vehicles by ensuring all required sales and finance documentation is complete and accurate. This position requires strong attention to detail, excellent follow-up skills, and a commitment to consistent, accurate work.

Responsibilities

• Perform accounting functions related to billing vehicle deals
• Post and reconcile bank proceeds to the general ledger in a timely manner
• Review and audit vehicle deals to ensure accuracy and compliance with company policies and procedures
• Process time-sensitive contracts and sales documentation accurately and efficiently
• Maintain and manage spreadsheets to track and calculate sales commissions
• Monitor, reconcile, and maintain general ledger schedules to ensure financial accuracy

Qualifications

• Experience in dealership billing, accounting, or a related administrative role is a plus. *Experience not required; training will be provided.
• Basic knowledge of basic accounting principles, including general ledger entries and reconciliations
• Computer proficiency, including Microsoft Excel (spreadsheets, formulas, and data tracking)
• Attention to detail with the ability to identify and correct discrepancies
• Organizational and time management skills, with the to prioritize and meet deadlines in a fast-paced environment
• Ability to handle high-volume, time-sensitive documentation with accuracy and efficiency
• Effective written and verbal communication skills for cross-department coordination
• High level of integrity and ability to handle confidential financial information
• Able to pass a background check and drug screening

Compensation & Perks

• Competitive Pay: $18-$22/hour (DOE)
• Opportunities for career growth and advancement
• Supportive, team-oriented workplace
• Employee discounts and assistance programs
• Closed on Sundays

Benefits

• Medical, dental, and vision insurance
• 401(k) with company contributions
•  Life insurance
•  Paid time off and holidays

How to Apply

Submit your application for consideration. Qualified candidates will be contacted regarding next steps.