Executive Assistant

Executive Assistant

Duluth, MN

Job Description:

Covenant Ability Network of Minnesota (CANMN) is currently hiring for an Executive Assistant in Duluth, MN! 

The purpose of this position is to perform a variety of administrative and clerical tasks. The position provides support to the Executive Director, Program Directors, and Finance/Personnel Departments, assisting in daily office needs for CANMN and managing general administrative activities in accordance with the mission and philosophy of Covenant Ability Network.

Job Responsibilities:

• Have polite and cooperative interactions with everyone, their family members, visitors, co-workers, supervisors, IDT members, neighbors and vendors.
• Work with the Executive Director to coordinate team meetings, send out meeting invites, record and distribute detailed minutes to all attendees.
• Ensuring the confidential organization of facility program resources, office files and vendor contracts.
• Monitoring the cost-effective ordering and inventory of standard office supplies for consistent availability.
• Receive and route incoming calls and assume other receptionist duties.
• Coordination of processing details and final drafts for publication of CANMN public relations materials and internal communication notices, e.g. newsletters, year-end appeals, annual gala materials, fundraising, employee memorandums, etc.
• Maintaining current addresses and telephone listings of family members, guardians, individuals, donors, CANMN Board members and committees, employees, vendors, and local emergency contacts.
• Attendance of special events and Board meetings as requested by the Executive Director.
• Monitoring the revision and maintenance of all master forms, policies and procedures for organization, program services and personnel functions.

Job Qualifications:

• Must be legally eligible to work in the United States
• Minimum: High School Diploma
• Preferred: Associate's or Bachelor's degree in applied science-Administrative Assistance
• Valid driver's license
• Experience and/or training with individuals with autism or intellectual disabilities
• Prefer 3 years of related experience working in a similar environment.
• Must be proficient in Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Must pass a Minnesota state criminal background check with no disqualifying conditions.
• Must have a valid Minnesota driver's license with a good driving record to maintain insurability in accordance with MVR.

Job Skills:

• Must be able to communicate clearly in writing and orally to employees, individuals, board members, and families.
• Must be able to accurately complete tasks, monitor the quality of the work, and meet deadlines as directed by the Executive Director.
• Effective time management skills and ability to prioritize duties in order to complete all responsibilities in a thorough and timely manner.
• Must be able to work without direct supervision, make decisions based on CANMN policies and procedures, and demonstrate reasonable judgment.
• Must possess strong problem-solving skills.
• When representing CANMN, establishes and maintains positive working relationships with individuals served, team members, healthcare providers, neighbors, and vendors.

Job Type:

Full-Time, Non-Exempt, Salary range $20.00-$25.00 per hour

Monday-Friday (40 hours flex shifts)

Benefits Include: Medical, Dental, Vision, 403B Retirement Plan (matched at 3%), Life Insurance, Short and Long Term Disability, and Paid Time Off

CANMN is a faith-based non-profit organization providing person-centered services to adults with a variety of intellectual disabilities. We are called to work alongside those we serve and provide enrichment to their lives. We stay very active with camping trips, sporting events, Bible study's and beyond. Join us today!