Programming Support Specialist (Full Time, Exempt)

By The Hand Club For Kids is a Christian, after-school program that emphasizes academic excellence while nurturing the whole child – mind, body and soul. Located in Chicago’s most under-resourced neighborhoods, By The Hand helps children have abundant life. The culture of By The Hand is Christ-centered, people-focused and results- oriented. While loving and nurturing, By The Hand has a strong results-orientation, a very structured program and a growth mindset that believes with hard work we can all continue to learn and grow.

Joining By The Hand’s incredible mission as an abundant life builder means jumping right into the work of healing and hope on behalf of our extraordinary children. You’ll have the opportunity of a lifetime to impact the trajectory of generations of stories; helping students soar to success in their academic performance, practice personal accountability and, even more importantly, grow in their understanding of God and their relationship with Jesus. 

By The Hand is a not for profit, religious organization. Individuals employed by By The Hand are working in ministerial roles and perform all or some of the following responsibilities: sharing the Gospel, teaching chapel, leading Bible studies, discipling students and modeling behavior that is consistent with Christ’s teaching.

Pay Rate: $50,000

Overview of Position 

The Programming Operations Specialist will report to the Vice President of Programming Operations. He/She will execute a variety of administrative and event-planning tasks that support the effectiveness of day-to-day programming. This role requires a self-motivated and focused leader with significant programming, accounting, or administration experience. The major areas of responsibility are managing administrative duties for our meals program, transportation, and school bus service. Also, helping with ordering and setting up food for monthly staff meetings, Friday choir practices, and other events throughout the year.  

Spiritual Requirements

• Has a personal and saving relationship with Jesus Christ, evidenced by a lifestyle that demonstrates the Word of God, and is in regular fellowship with other members in a Bible-believing church.

• Agrees with the By The Hand Club Doctrinal Statement and adheres to the Employee Biblical Standards of Living.

• Shows by example, the importance of Scripture memorization, Bible study, prayer, witnessing, and Christian fellowship.

• Participates in weekly team prayer and devotion.

• Has completed an evangelism course and is trained and prepared to share the gospel with anyone who inquires. 

• Works with leadership to monitor and enforce policies and procedures to further the By The Hand's religious purpose and religious freedom. 

Role Responsibilities 

• Performs in a way that is consistent with the vision, mission and culture of By The Hand and commits to excellence in every aspect of the overall operation.

• Models the cultural values of By The Hand Club For Kids in day-to-day behavior.

• Follows all policies as outlined in the operational guide, including training and maintaining brand standards and ensuring 100% adherence to the Child Protection Policy.

• Works with staff and leadership to monitor and enforce policies and procedures to further the BTH religious purpose and religious freedom..

• Manages our meal program by weekly kitchen checks, trains new staff on meal protocols, quarterly food audits, and approves monthly meal counts and invoices.  

• Schedules buses for programming and trips, which also includes approving transportation invoices. 

• Responsible for managing the transportation and catering budget.  

• Orders and helps set up food for all staff meetings, training sessions, and program events, such as etiquette classes and choir practices.

• Assist VP of Operations with event planning, such as the all-staff meetings, Spring Benefits, Boxes of Love, Christmas in the City, reading playoffs, SEL Olympic games, Six Flags, etc.

• Assists in organizing and executing the backpack and Christmas gift drives.

• Assists the clothing consultant with organizing and conducting clothes fittings.

• Assists with enrichment partnerships like Green Bronx, training, ordering supplies and materials.  

• Be available to be a substitute team leader, coach, or SAES at sites when the need arises.

• Performs all other duties as required and assigned.

Required Skills/Abilities  

• This position requires a Christ-like servant leader who has a sense of calling and who models Biblical principles. 

• Passion and commitment to urban student transformation, confidence to lead in a challenging situation and belief that all children can learn. 

• Analyzes spending and keep tight records of accounts.

• Sharp eye and attention to detail. 

• Is an approved van driver and can drive truck/van rentals

• Outstanding problem-solving skills with an orientation toward results, action, impact, and influence.

• Ability to work both as a team player and independently.

• Proven ability to work under tight deadlines and multi-task well.

• Has demonstrated classroom management proficiency using Fred Jones Tools for Teaching and SEL trauma informed approach. 

• Adheres to our Employee Standards of Living.

• Ability to work on a flexible schedule including frequent evenings and weekends.

• Effective time management and prioritization skills in a fast-paced, rapidly changing environment.

• Highly organized with the ability to manage multiple projects simultaneously.

• Excellent written, oral communication and interpersonal skills.

• Builds relationships with vendors, colleagues, and other service providers.

Education and Experience 

• B.A. or B.S. in related fields and equivalent experience

• Experience in accounting and project management with a focus on budgeting, vendor contracts, and vendor relationships.  

• Extensive knowledge of Google Suite, Excel, Questica, PowerPoint.

•  Must have a valid driver's license, available transportation, and their own auto insurance in order to travel around the Chicagoland area.

Work Environment 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopies and filing cabinets.

Physical Demands 

The employee is regularly required to speak and listen. This role may require you to move equipment from room to room and lift up to 50 pounds. Regularly travels to other organizational sites for meetings and training.

Disclaimer 

The duties and responsibilities described are not an exhaustive list of all functions that the employee may be required to perform. The employee may be required to perform additional functions as necessitated by business demands. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employment with By The Hand Club For Kids is at will, and the employee must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.

By The Hand Club For Kids is an equal opportunity employer. All applicants will be considered for employment without  attention to race, color, sex, age, national origin, veteran or disability status. As a ministry, By The Hand is permitted and  reserves the right to prefer employees or prospective employees on the basis of religion in our screening and selection process. By The Hand is also committed to providing reasonable accommodations for qualified candidates with a disability,  absent undue hardship. An employee or applicant who believes he or she has a disability and may require an  accommodation must contact the Human Resources Department at hr@bythehand.org or call 773-854-4176.