Accounts Payable Administrator

Buckeye Nissan is excited to add a detail-oriented and motivated Accounts Payable Administrator to our team. This is a great opportunity for an accounting professional who thrives in a fast-paced environment, takes pride in accuracy, and enjoys working collaboratively across an organization.

Position Summary

The Accounts Payable Administrator supports the accounting and finance operations of our automotive dealership business. This position is responsible for processing vendor invoices, reconciling accounts, issuing payments, maintaining accurate financial records, and partnering with dealership departments to resolve discrepancies and ensure timely and accurate payment processing.

The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to manage a high volume of transactions while maintaining accuracy, confidentiality, and established internal controls.

What You'll Do

• Process and code vendor invoices accurately and timely across dealership operations.

• Review invoices for appropriate documentation, approvals, purchase orders, and account coding prior to payment.

• Enter invoices and payment information into the dealership's accounting and Dealer Management System (DMS).

• Prepare and process vendor payments, including checks, ACH, and other approved payment methods.

• Reconcile vendor statements and research outstanding or missing invoices.

• Investigate and resolve invoice, payment, pricing, and account discrepancies.

• Maintain accurate vendor records, including payment information, W-9s, and other required documentation.

• Respond to vendor inquiries regarding invoice and payment status in a professional and timely manner.

• Partner with dealership departments, including Sales, Service, Parts, and Administration, to resolve accounting discrepancies.

• Review employee expense reimbursements and supporting documentation for accuracy and appropriate approval.

• Assist with month-end closing activities related to accounts payable.

• Maintain organized and accurate AP records in accordance with company record-retention requirements.

• Support preparation of 1099 reporting and year-end vendor information.

• Assist with account reconciliations and general ledger research as needed.

• Identify duplicate invoices, unusual charges, or other discrepancies and escalate concerns appropriately.

• Follow established internal controls and accounting procedures to protect company assets and reduce financial risk.

• Maintain confidentiality of company, employee, customer, and vendor financial information.

• Provide additional accounting and administrative support as needed.

What We're Looking For

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.

• 2+ years of accounts payable, bookkeeping, accounting, or related administrative experience preferred.

• Strong attention to detail and commitment to accuracy.

• Ability to process a high volume of transactions while meeting established deadlines.

• Strong organizational, prioritization, and time-management skills.

• Ability to research discrepancies and independently follow issues through resolution.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.

• Ability to appropriately handle confidential and sensitive financial information.

• Strong problem-solving and analytical skills.

• Professional communication skills when interacting with vendors and internal stakeholders.

• Ability to work independently while effectively partnering with dealership departments and accounting team members.

Preferred Experience

• Previous accounting or accounts payable experience within an automotive dealership or dealership group.

• Experience working with a Dealer Management System (DMS).

• Experience with high-volume invoice processing and vendor reconciliation.

• Understanding of general ledger coding and basic accounting principles.

• Experience supporting month-end close and account reconciliation processes.

What You'll Get in Return From Buckeye Nissan

• Competitive compensation.

• Comprehensive benefits program, including health care options such as medical, dental, vision, life insurance, and disability options.

• Health teleconferencing services.

• 401(k) Savings Plan with generous Company match.

• Training, resources, and opportunities for career growth and advancement.

• A values-driven culture based on excellence, teamwork, positivity, and professionalism.

Who We Are

Since we opened our family of dealerships, we've steadily grown to become one of the region's leading dealership groups, regardless of brand. Over the years, we've continued to build a loyal customer base, which speaks to our commitment to our customers, our communities, and our associates.

At Buckeye Nissan, we believe our associates are the fuel that drives our business, and we treat each person as a valuable part of the team. We are committed to creating an environment where employees have the resources, support, and opportunities they need to succeed and grow.

Equal Employment Opportunity

Buckeye Automotive is committed to the principles of equal employment opportunity. We comply with all applicable federal, state, and local laws providing equal employment opportunities and governing employment practices.

It is our intent to maintain a work environment free from harassment, discrimination, or retaliation based on age (40 and older), race, color, national origin, ancestry, religion, sex (including transgender and transitioning status), pregnancy, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by applicable federal, state, or local law.